20230831_BPTR_Pemanggilan RUPS_31395165_lamp2.pdf

     shareholders who first state that they will be physically present are more entitled to attend
     physically. compared to those stated later, until the specified amount is fulfilled.

     Therefore, the Company determines the Shareholders or Proxy of Shareholders who are
     entitled to attend are:
     i. The Company limits the number of shareholders or their legal proxies who will be physically
     present and can enter the Meeting room, which is a maximum of 10 (ten) people based on the
     order of attendance of the shareholders or their legal proxies (first come first served).
     ii. Own the Company's shares at least 5%.

     Procedure before entering the Meeting are as follows:
     a. Individual Shareholders have to submit a photocopy of Identity Card ("KTP) or other proof of
     identity.
     b. Representatives of Individual Shareholders have to submit
     (i) Power of Attorney determined by the Company;
     (ii)Copy of Identity Card or other proof of identity, unless the power of attorney has been
     submitted to the Securities Administration Bureau
     c. Institutional Shareholders or their representatives have to submit:
     (i) Power of Attorney determined by the Company;
     (ii) Copy of the latest Articles of Association of the Institutional Shareholders
     (iii) Copy of the latest composition of the management of the Institutional Shareholders, and
     (iv) Special power of attorney (if required by the Articles of Association of the Institutional
     Shareholders).

     The Company has the right and dominates the shareholders or their proxies to attend or be in the
     meeting room if the shareholders or their proxies do not comply with the above conditions.

B. Electronic Power of Attorney
   The Company advises the Shareholders in the Collective Custody of PT Kustodian Sentral Efek
   Indonesia ("KSEI") to provide electronic power of attorney ("e-Proxy") to the Independent Party,
   who is the representative appointed by the Company's Securities Administration Bureau (PT
   Adimitra Jasa Korpora), through eASY.KSEI facilities that can be found on the PT Kustodian Sentral
   Efek Indonesia on https://akses.ksei.co.id;
   The Shareholders may also give electronic authority/e-proxy to their representative or to KSEI
   Participants through eASY.KSEI facilities. Electronic authority/e-Proxy must comply with the
   procedures, terms and conditions determined by KSEI and the Company.

C.    Non-Electronic Power of Attorney
     Shareholders can also give their power of attorney by downloading the Power of Attorney’s form
     on the Company’s website (www.bataviarent.com) ; the original power of attorney downloaded
     from the Company's website must be submitted directly by registered letter to PT Adimitra Jasa
     Korpora, Kirana Boutique Office, Jl. Kirana Avenue III Blok F3 No. 5, Kelapa Gading, North Jakarta,
     Tel. 021-29745222 and the Power of Attorney is returned to the Company no later than 3 (three)
     working days before the Meeting is held.

D. Electronically through the eASY.KSEI website
   To use the eASY.KSEI website, shareholders can access the eASY.KSEI menu located in the AKSes
   facility (“www.akses.ksei.co.id”).

(1) Registration Process
    i.      Local individual Shareholders who have not provided a declaration of attendance or
            power of attorney in the eASY.KSEI application until the deadline as mentioned in
            point 3 letter B and wish to attend the GMS electronically are required to register
            their attendance in the eASY.KSEI application on the date of the GMS up until the
            electronic GMS registration period is closed by the Company.
    ii.     Local individual Shareholders who have given a declaration of attendance but have
            not cast a vote for at least 1 (one) GMS agenda in the eASY.KSEI application until the
            deadline as mentioned in point 3 letter B and wish to attend the GMS electronically
            are required to register their attendance in the eASY.KSEI application. KSEI on the
            date of the GMS up until the electronic GMS registration period is closed by the
            Company.
    iii.    For Shareholders who have given power of attorney to the proxy provided by the
            Company (Independent Representative) or Individual Representative but have not
            cast a vote for at least 1 (one) GMS agenda in the eASY.KSEI application until the
            deadline as mentioned in point 3 letter B, the recipient proxy representing the
            Shareholders is thereby required to register their attendance in the eASY.KSEI
            application on the date of the GMS up until the electronic GMS registration period
            is closed by the Company.
    iv.     For Shareholders who have given power of attorney to the participating
            proxy/Intermediary (Custodian Bank or Securities Company) and have cast their vote
            in the eASY.KSEI application until the deadline as mentioned in point 3 letter B, the
            representative proxy who has been registered in the eASY.KSEI application is thereby
            required to register their attendance in the eASY.KSEI application on the date of the
            GMS up until the electronic GMS registration period is closed by the Company.
    v.       For Shareholders who have given a declaration of attendance or given power of
            attorney to the proxy provided by the Company (Independent Representative) or
            Individual Representative and have cast a vote for at least 1 (one) or all of the GMS
            agenda in the eASY.KSEI application no later than the deadline as mentioned in point
            3 letter B, the Shareholders or the proxies do not need to electronically register their
            attendance in the eASY.KSEI application on the date of the GMS. Share ownership
            will be automatically calculated as a quorum of attendance and the votes cast will
            be automatically taken into account in the GMS voting.
    vi.     Any delay or failure in the electronic registration process as referred to in point i – iv
            for any reason will result in the Shareholders or their proxies being unable to
            electronically attend the GMS, and their share ownership will not be counted as a
            quorum of attendance at the GMS.

(2) Process to Electronically Submit Questions and/or Opinions
    i.      The Meeting Chairman shall provide opportunities for 3 (three) Shareholders or their
            legal proxies to submit questions and/or opinions at each discussion session in each
            GMS agenda. Questions and/or opinions in each GMS agenda can be submitted in
            writing by the Shareholders or proxies by using the chat feature in the 'Electronic
            Opinions' column available on the E-Meeting Hall screen in the eASY.KSEI
            application. Submission of questions and/or opinions can be done as long as the
            status of the GMS implementation in the 'General Meeting Flow Text' column is
            "Discussion started for agenda item no. [ ]".

    ii.     The determination of the mechanism for conducting discussions in each GMS agenda
            in writing through the E-Meeting Hall screen in the eASY.KSEI application is within
            the authority of the Company and this will be stated by the Company in the Rules of
            Conduct for the Implementation of the GMS through the eASY.KSEI application.
    iii.    For proxies who are electronically present and will submit questions and/or opinions
            of their Shareholders during the discussion session in each GMS agenda, there is a
            requirement to specify the names of the Shareholders and the size of their share
            ownership followed by the relevant questions or opinions.

(3) Voting Process
    i.      The electronic voting process takes place in the eASY.KSEI application on the E-
            Meeting Hall menu, Live Broadcasting sub menu.
    ii.     For Shareholders who are present or are represented by their proxies but have not
            yet cast their votes at the GMS agenda as referred to in point 3 letter d number (1)
            point i – iii, the Shareholders or their proxies will then have the opportunity to submit
            their votes when the voting period is opened by the Company through the EMeeting
            Hall display in the eASY.KSEI application. When the electronic voting period in each
            GMS agenda begins, the system will automatically run the voting time by counting
            down a maximum of 5 (five) minutes. During the electronic voting process, the status
            "Voting for agenda item no [ ] has started" will be seen in the 'General Meeting Flow
            Text' column. If the Shareholders or their proxies do not vote for certain GMS
            agendas until the status of the GMS implementation as shown in the 'General
            Meeting Flow Text' column changes to "Voting for agenda item no [ ] has ended",
            they will be considered to have voted Abstain for the relevant GMS agenda
    iii.    Voting time during the electronic voting process is the standard time set in the
            eASY.KSEI application. The Company can determine the policy for the timing of direct
            voting electronically in each agenda in the GMS (with a maximum time of 5 (five)
            minutes in each GMS agenda) and this will be stated in the Rules for the
            Implementation of the GMS through the eASY.KSEI application.
(4) Live Broadcasting of GMS Implementation
    i.      Shareholders or their proxies who have been registered in the eASY.KSEI application
            no later than the deadline as mentioned in point 3 letter B can observe the
            organization of the ongoing GMS via the Zoom webinar by accessing the eASY.KSEI
            menu, the GMS Broadcast submenu located at the AKSes facility (https:/
            /access.ksei.co.id/).
    ii.     The GMS broadcast has a capacity of up to 500 participants, where the attendance
            of each participant will be determined on a first come first serve basis. Shareholders
            or their proxies who do not get the opportunity to observe the organization of the
            GMS through the GMS Broadcast are still considered to have valid electronic
            attendance and their share ownership and votes will be taken into account at the
            GMS, as long as they have been registered at the eASY.KSEI application.
    iii.    For Shareholders or their proxies who only observe the organization of the GMS
            through the GMS Broadcast but are not electronically registered as present at the
            eASY.KSEI application in accordance with the provisions in point 3 letter d number
            (1) point i – v i – v, the presence of the shareholder or proxies will be considered
            invalid and will not be included in the calculation of the GMS attendance quorum.

         iv.     To get the best experience in using the eASY.KSEI application and/or GMS
                 Broadcast, Shareholders or their proxies are advised to use the Mozilla Firefox
                 browser.


4. Shareholders who are in the collective with KSEI are requested for a written confirmation for the
   Meeting (“KTUR”) which can be obtained at the securities company or custodian bank where the
   Shareholders open their accounts.

5. All materials that will be discussed in the Meeting, has been provided through the Company’s
   website (www.bataviarent.com) since the convocation date. The Company does not provide food
   and drinks/gratitude gifts/parcels/souvenirs and the Company`s printed Annual Report.

6. Members of the Board of Directors, Board of Commissioners and employees of the Company can
   act as representative of shareholders to attend the Meeting but they are not allowed to take a
   vote. However, the members of the Board of Directors, the Board of Commissioners and
   employees of the Company are not allowed to act as representative of Shareholders who give
   authority through e-proxy.

7. For the arrangement and effectiveness of the Meeting, the Shareholders or their representative
   are kindly requested to be present in the meeting room 30 (thirty) minutes before the Meeting.



                                  Jakarta, August 31th 2023
                              PT. Batavia Prosperindo Trans Tbk.
                              The Company’s Board of Directors