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20250827_ARKA_Pemanggilan RUPS_31935347_lamp3.pdf
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Invitation to the Annual General Meeting of Shareholders
PT ARKHA JAYATI PERSADA Tbk
The Board of Directors of PT ARKHA JAYANTI PERSADA Tbk (the “Company”) invites
the shareholders of the Company to attend the Extraordinary General Meeting of
Shareholders of the Company (the“Meeting”), which will be held on:
Day/Date : Thursday, September 18, 2025
Time : Pukul 13.00 WIB
Venue : PT Arkha Jayanti Persada Tbk’s Office
Jl. Lanbau No. 8, RT.006/09, Kel. Karang Asem Barat, Kec.
Citeureup, Kab. Bogor 16810 Indonesia.
Organized electronically by the company using
eASY.KSEI provided by the PT KUSTODIAN SENTRAL
EFEK INDONESIA (“KSEI”), domicilied in South Jakarta.
The Meeting agendas are as follows:
Approval of the appointment of changes to the composition of the Board of
Commissioners.
Notes:
1. The Company will not send a specific invitation to shareholders given that
this invitation constitutes an official invitation to the Company. This
invitation can also be found at the Company’s website at
https://www.arkhajayanti.co.id and the application of eASY.KSEI.
2. Materials related to the Meeting agenda are available on the Company's
website from the date of the Invitation on August 27, 2025 until the Meeting
is held on September 18, 2025, according to the Company's information
above.
3. Every shareholder who is entitled to attend the Meeting is the shareholder
whose name is registered in the Company's Register of Shareholders at
the close of the Stock Exchange trading hours on August 26,2025.
4. Shareholders can participate in the Meeting by either:
a. physically attending the Meeting; or
b. electronically attending the Meeting through the application of
eASY.KSEI.
5. Shareholders who can attend in person electronically as referred to in point
4 letter b are local individual shareholders whose shares are kept in the
collective custody of KSEI.
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6. To use the eASY.KSEI application, shareholders can access the
eASY.KSEI menu, eASY.KSEI Login submenu located in the AKSes
facility (https://access.ksei.co.id/).
7. Before determining participation in the Meeting, shareholders must read
the provisions conveyed through this summons as well as other provisions
related to the implementation of the Meeting based on the authority
determined by each Company. Other provisions can be seen through the
attachment of the document on the 'Meeting Info' feature on the
eASY.KSEI application and/or the invitation to the Meeting found on the
related Company's website. The Company has the right to determine other
requirements in relation to the participation of shareholders or their proxies
who will be physically present at the Meeting.
8. Shareholders who will physically attend the Meeting or shareholders who
will exercise their voting rights through the eASY.KSEI application, may
inform their attendance or appoint their proxies, and/or submit their vote in
the eASY.KSEI application.
9. The eadline for submitting a declaration of presence or power of attorney
and vote in the eASY.KSEI application is 12.00 WIB on 1 (one) working
day before the date of the Meeting.
10 Before entering the Meeting room, shareholders or their proxies who are
physically present at the Meeting are required to fill out the attendance
register by showing proof of original identity.
11 The meeting will be conducted as efficiently as possible without reducing
the validity of the meeting in accordance with the provisions of POJK No.
15/2020. Shareholders who are unable to attend the Meeting and will give
power of attorney to attend the Meeting (non-electronically), then the power
of attorney is granted with the following conditions:
a. The format of the power of attorney can be downloaded on the
Company's website as of the date of the invitation to the Meeting and
the power of attorney must be filled in according to the instructions
contained therein and submitted to the Board of Directors of the
Company through PT ADIMITRA JASA KORPORA as the Company's
Securities Administration Bureau ("BAE"), at the latest before 16:00
WIB, June 19, 2025, which is 1 (one) working day before the Meeting is
held;
b. For the Company’s shareholders who signed the power of attorney
abroad, the pertaining power of attorney must be legalized by the
Indonesian Embassy/Consulate General of the Republic of Indonesia in
the local country;
12 For Shareholders (individual/legal entity)/Proxies who are physically
present, are requested to bring the following documents:
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a. For individual Shareholder, copy of valid personal identification
(Residential Identity Card/KTP or passport);
b. For legal entity Shareholder, copy of its articles of association and any
amendments thereto, together with the latest composition of the
management, and Single Business Number (NIB)/Tax Identification
Number (NPWP);
c. For Proxy, a valid power of attorney enclosed with a copy of respective
identification documents of the authorizer and the attorney.
13 Shareholders who wish to attend or authorize a representative to attend
the Meeting electronically through the eASY.KSEI must consider the
following points:
a. Registration Process:
i. Local individual shareholders who have not
provided their attendance declaration
before the deadline mentioned on item 9,
but wish to attend the Meeting
electronically, must first register their
attendance through the eASY.KSEI during
the date of the Meeting and before the time
that the Company ends the Meeting's
electronic registration;
ii. Local individual shareholders who have
provided their attendance declaration but
have not submitted their vote on a minimum
of 1 (one) of the Meeting agendas through
the eASY.KSEI before the deadline
mentioned on item 9 and wish to attend the
Meeting electronically, must first register
their attendance through the eASY.KSEI
during the date of the Meeting and before
the time that the Company ends the
Meeting's electronic registration;
iii. Shareholders who have authorized the
Company’s Independent Representative or
an Individual Representative but have not
submitted their vote on a minimum of 1
(one) of the Meeting agendas through the
eASY.KSEI before the deadline mentioned
on item 9 and wish to attend the Meeting
electronically must first register their
attendance through the eASY.KSEI during
the date of the Meeting and before the time
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that the Company ends the Meeting's
electronic registration;
iv. Shareholders who have authorized an
Intermediary Participant Representative
(Custodian Bank or Securities Company)
and have submitted their vote through the
eASY.KSEI before the deadline mentioned
on item 9 are required to request their
registered representatives in the
eASY.KSEI to register their attendance
through the eASY.KSEI during the date of
the Meeting before the time that the
Company ends the Meeting's electronic
registration;
v. Shareholders who have submitted their
attendance declaration or authorized a
Company-appointed Independent
Representative or Individual
Representative and have provided their
votes for a minimum of 1 (one) of the
Meeting agendas through the eASY.KSEI
before the deadline mentioned on item 9 do
not need to electronically register their
attendance through the eASY.KSEI on the
Meeting’s date. Shares’ ownership will be
automatically calculated as an attendance
quorum and submitted votes will be
automatically counted during the Meeting’s
voting process;
vi. Lateness or electronic registration failures,
as mentioned in points number i - iv, for
whatever reason that cause shareholders
or their representatives to not be able to
electronically attend the Meeting, will
prevent their shares from being counted as
a quorum for the Meeting;
b. Electronic Statements or Opinions Submission Process:
i. The voting process will be conducted
electronically through the E-Meeting Hall
menu, Live Broadcasting submenu of the
eASY.KSEI;
ii. Shareholders or their representatives who
have not submitted their votes on the
particular Meeting agenda, as mentioned in
item 11 letter a number i - iii, are given an
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opportunity to submit their votes as the
Company opens the voting period in the E-
Meeting Hall screen of the eASY.KSEI.
After the electronic voting period for one of
the Meeting agendas is started, the system
will automatically count down the voting
time by a maximum of 5 (five) minutes.
During the electronic voting time, a “Voting
for Agenda item no [ ] has started” status
would be displayed at the ‘General Meeting
Flow Text’ column. Shareholders or their
representatives who have not submitted
their votes during a specific Meeting
agenda after the ‘General Meeting Flow
Text’ column’s status has changed to
“Voting for the ‘Electronic Opinions’ made
available in the E-Meeting Hall screen of
the eASY.KSEI. Questions and/or opinions
can be given as long as the Meeting’s
status in the ‘General Meeting Flow Text’
status is written as “Discussion started for
agenda item no. [ ]”;
iii. The mechanism of handling questions
and/or opinions through 'Electronic
Opinion' screen in the eASY.KSEI is
determined by the respective Company
and will be included in the Company’s
Meeting Guidelines through the
eASY.KSEI;
iv. Shareholders’ representatives who
electronically attend the Meeting and
submit a question and/or opinion during a
discussion session of one of the Meeting
agendas are required to type in the name
of the shareholder and amount of shares
they represent first before they write their
respective questions and/or opinions;
c. Voting/Voting Process:
i. The voting process will be conducted
electronically through the E-Meeting Hall
menu, Live Broadcasting submenu of the
eASY.KSEI;
ii. Shareholders or their representatives who
have not submitted their votes on the
particular Meeting agenda, as mentioned in
item 11 letter a number i - iii, are given an
opportunity to submit their votes as the
Company opens the voting period in the E-
Meeting Hall screen of the eASY.KSEI.
After the electronic voting period for one of
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the Meeting agendas is started, the system
will automatically count down the voting
time by a maximum of 5 (five) minutes.
During the electronic voting time, a “Voting
for Agenda item no [ ] has started” status
would be displayed at the ‘General Meeting
Flow Text’ column. Shareholders or their
representatives who have not submitted
their votes during a specific Meeting
agenda after the ‘General Meeting Flow
Text’ column’s status has changed to
“Voting for Agenda item no [ ] has ended”
will be considered to give an Abstain vote
for the related Meeting agenda;
iii. The voting time in th electronic voting
process is a standardized time set by the
eASY.KSEI. Each Company can set their
own policies on electronic voting time for
each of their Meeting agendas (with a
maximum of five minutes per Meeting
agenda) and include them in the Meeting’s
Guideline through the eASY.KSEI;
d. Live Broadcast of the Meeting:
i. Shareholders or their representatives who
have been registered in the eASY.KSEI no
later than the deadline mentioned on item 9
can watch the Meeting live via Zoom in
webinar format by accessing the
eASY.KSEI menu, submenu Tayangan
RUPS in the AKSes facility
(https://akses.ksei.co.id/);
ii. Tayangan RUPS has a capacity of 500
participants provided in a first come, first
serve basis. Shareholders or their
representatives who could not be
accommodated in the Meeting’s broadcast
are still considered to have electronically
attended the Meeting and their share
ownerships and votes are still counted, as
long as they have registered through the
eASY.KSEI, as specified above in item 11
letter a number i - v;
iii. Shareholders or their representatives who
only watch the Meeting through Tayangan
RUPS but were not electronically
registered as participants in the
eASY.KSEI, as specified above in item 11
letter a number i - v, will not be considered
as a legal participant and are not counted
as part of the Meeting’s quorum;
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iv. Shareholders or their representatives who
watch the Meeting through Tayangan
RUPS can use the raise hand feature to
submit questions and/or opinions during
the discussion sessions for each of the
Meeting agendas. Shareholders or their
representatives can directly ask questions
or voice their opinions if the Company has
allowed and activated the allow to talk
feature. Mechanisms for discussion on
each of the Meeting agendas, including the
use of the allow to talk feature in Tayangan
RUPS are determined by the Company and
included in the Meeting's Guideline through
the eASY.KSEI;
v. Shareholders or their representatives are
encouraged to use the Mozilla Firefox
browser for the best experience in using the
eASY.KSEI and/or Tayangan RUPS
Bogor Regency, August 27, 2025
Directors
PT ARKHA JAYATI PERSADA Tbk
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ARKHA JAYATI PERSADA Tbk
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PT Arkha Jayanti Persada Tbk’s Office
p.1
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PT KUSTODIAN SENTRAL EFEK INDONESIA
p.1
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org
PT ADIMITRA JASA KORPORA
p.2
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