20241108_IPOL_Pemanggilan RUPS_31755610_lamp3.pdf

INDOPOLY

PT INDOPOLY SWAKARSA INDUSTRY Tbk

2.  Shareholders or their proxies may participate in the Meeting by choosing one of the following
mechanisms:
a. Be physically present at the Meeting: or
b. Attend the Meeting electronically through eASY.KSEI application.

3. The Company facilitates the shareholders to attend and vote at the Meeting by giving authorization
through conventional power of attorney or electronically.
a. Conventional Power of Attorney

Shareholders who wishes to be physically present but are unable to attend can be represented
by their Proxy by bringing a valid Power of Attorney in the form as determined by the Board of
Directors of the Company, namely a Conventional Power of Attorney which can be downloaded
through the Company's website www.ilenefilms.com. The Conventional Power of Attorney
must be drawn up and signed by the shareholder as the authorizer with due observance of the
prevailing laws and regulations. The Conventional Power of Attorney and/or the guestion form
which has been filled can be sent electronically (scan version) to the following email
corpsec@indopoly.co.id while the original copy must be sent by courier or registered mail to
the Company's office at Wisma Indocement, 6" floor, Jl. Jenderal Sudirman Kav. 70 — 71, South
Jakarta, 12910 for the attention: Corporate Secretary or Legal Department within two (2)
working days prior to the Meeting, i.e. Thursday, 28 November 2024 until the date of the
Meeting.

b. Electronic power of attorney
Shareholders who will grant power of attorney through the e-Proxy mechanism are reguired to
give power of attorney no later than Friday, 8 November 2024 at 12.00 PM Western
Indonesian Time through the eASY.KSEI application to a representative from the Securities
Administration Bureau (PT Raya Saham Registra) as the Independent Proxy appointed by the
Company.

4. Shareholders or their proxy who chose to be physically present at the Meeting must follow the
following provisions:

a. In order to facilitate the arrangement and order of the Meeting and to maintain safety
distance, it is informed to the shareholders or their proxies that the registration process will be
open at 08.30 AM (Western Indonesia Time) and will be closed at 09.30 AM (Western
Indonesia Time)

b. At the time of registration, must submit to the registration officer:

(i) a photocopy of the Identity Card (KTP) or other valid identification.

(ii) Shareholders in the form of legal entities must submit photocopy of their latest Articles
of Association and the deed of appointment for their incumbent Board of Directors and
Board of Commissioners to the Company by way of electronic mail to
corpsec@indopoly.co.id at the latest two (2) working days prior to the Meeting, i.e. 28
November 2024.

(iii) Shareholders whom registered in KSEI Collective Custody will be reguired to produce
their KTUR to facilitate registration.

Cc. In order to facilitate the arrangement and order of the Meeting, the shareholders or their
proxy has to be inside the Meeting venue 15 (fifteen) minutes before the Meeting start.

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PT INDOPOLY SWAKARSA INDUSTRY Tbk

INDOPOLY

5.  Shareholders who choose to attend the Meeting electronically via
@ASY.KSEI application then the following conditions will applies:
a. Registration Process

(i) Shareholders are reguired to confirm participation electronically, give power of attorney
via e-Proxy and submit voting choices or make changes through the eASY.KSEI application
no later than 29 November 2024 at 12.00 PM Western Indonesian Time (“Attendance
Declaration Deadline”).

(ii) Shareholders who have not confirmed their participation, gave power of attorney through
e-Proxy, or submitted their vote electronically until the time limit specified in paragraph (i)
above, must self-register for attendance in the eASY.KSEI application on the date the
Meeting is held, which is 2 December 2024 until the closing of the electronic registration
of the Meeting by the Company. In such case, the shareholders no longer able to appoint
representatives to attend the Meeting and voting can only be done through direct e-
Voting.

(iii) For Intermediaries / Participants (Custodian Banks or Securities Companies) who receive
power of attorney, must re-register electronically on 2 December 2024 until the closing
of the electronic registration of the Meeting by the Company. In the event that the
Intermediary / Participant does not re-register, the power of attorney granted will not be
counted as guorum for the Meeting.

(iv) In the event that the shareholder and/or the authorized proxies do not or are late in
conducting the electronic registration process as referred to in article 5.a (ii) above, then
they will be deemed as not present at the Meeting and shall not be counted as a guorum
for the attendance of the Meeting.

b. Process to submit guestions and/or opinions electronically

(i) The Company will deactivate the “raise hand” and “allow to talk” features in the webinar
at the AKSes facility, so that shareholders can only submit guestions or opinions of the
agenda in writing using the chat feature in the 'Electronic Opinions' column available on
the E-Meeting Hall screen eASY.KSEI, as long as the 'General Meeting Flow Text' column
still says “Discussion started for agenda item no. (...J” and will be reguired to write down
the shareholder's name and the amount of shares followed by the guestion or opinion.

(ii) The Company has full rights to choose or to respond to guestions entered via “Electronic

Opinion”.
In order for the Meeting to run more efficiently, if there are guestions via electronic with
the same material as the guestions asked physically, the guestions raised electronically will
not be repeated.
€c. Electronic voting (e-Voting) Process
Ci) e-Voting will take place in the eASY.KSEI application, when the voting session opens, it is
marked with a bell and the status "Voting for agenda item no | J has started" is seen in the
"General Meeting Flow Text" column.
(ii) The voting time for the Meeting Agenda is a maximum of 5 (five) minutes.
(iii) In the event that after the end of the voting session, the shareholders or their proxy does
not enter his/her vote, it will be considered as abstain.
d. Meeting Broadcast
(i) Shareholders or their proxies who have registered in the eASY.KSEI application can take
part in the Meeting via Zoom webinar via AKSes (https://akses.ksei.co.id/) sub menu “GMS
Broadcast”. The recommended browser for the best experience and appearance is the
Mozilla Firefox browser.

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PT INDOPOLY SWAKARSA INDUSTRY Tbk

INDOPOLY

(ii) The GMS Broadcast has a maximum capacity of 500 participants, so the “first come first
serve basis” method will apply.

(iii) Shareholders or their proxies who have been registered to attend electronically in the
@ASY.KSEI application but do not get the opportunity to watch the “GMS Broadcast” in
webinar format, their attendance will still be considered as valid and will be counted as a
guorum for Meeting attendance.

(iv) For shareholders or their proxies who attend the Meeting by only watching “GMS
Broadcast” in webinar format, but are not registered in the attendance list on the
@ASY.KSEI application, then their attendance at the Meeting is considered invalid and does
not count as a guorum for the attendance of the Meeting.

(v) Meeting Participants are prohibited from recording and/or rebroadcasting the entire
Meeting.

6. All changes and/or adjustment to the material regarding the Agenda will be posted by the Company d
on their website, www.ilenefilms.com. ka

Jakarta, 8 November 2024
PT Indopoly Swakarsa Industry Tbk
Board of Directors