20240603_BPTR_Pemanggilan RUPS_31645326_lamp1.pdf

Explanation of the (“EGM”) is as follows:
The Company's request for approval from the GMS is based on Article 102 of Law No. 40 of 2007 and
Article 12 of the Company's Articles of Association regarding the Duties and Authorities of the Board of
Directors, which stipulates as follows:

The Board of Directors is obliged to seek approval from the GMS to use Company assets as collateral for
debt that exceeds ½ (one-half) of the Company's net assets or constitutes the entire assets of the
Company, whether in 1 (one) transaction or several separate or interconnected transactions.
Notes :
   1. The Company does not send a separate invitation letter to the Shareholders, this invitation is
        considered an official invitation for the Company's Shareholders. This convocation is also on BEI’s
        site, the Company’s site www.bataviarent.com and website eASY.KSEI.

    2. Shareholders entitled to attend or be represented in the Meeting are the Shareholders whose
       names are recorded in the Register of Company’s Shareholders on May 31st, 2024 until the closing
       of stock trading at PT Bursa Efek Indonesia on this date. For those shares in Collective Custody of
       PT Kustodian Sentral Efek Indonesia (“KSEI”), the Shareholders who are entitled to attend or be
       represented are the Shareholders who registered in the Register of Shareholders issued by KSEI.
       The holder of securities account in Collective Custody of KSEI in the form of Securities Company
       and Custodian Bank must submit the investor data of their customer to KSEI for publishing needs
       of Written Confirmation to Attend Meeting (“KTUR”).

    3. Participation of Shareholders in a Meeting, can be done with the following mechanism:
    A. Physically present at the meeting:
       According to OJK’s Regulation Number 16 /POJK.04/2020 regarding Electronic Public Company
       General Meeting of Shareholders Article 8 paragraph 4, The number of shareholders or the Proxy
       of the shareholders who can be physically present as referred to in paragraph (3) can be
       determined by the Public Company provided that the shareholders or the Proxy of the
       shareholders who first state that they will be physically present are more entitled to attend
       physically. compared to those stated later, until the specified amount is fulfilled.

        Therefore, the Company determines the Shareholders or Proxy of Shareholders who are
        entitled to attend are:
        i. The Company limits the number of shareholders or their legal proxies who will be physically
        present and can enter the Meeting room, which is a maximum of 10 (ten) people based on the
        order of attendance of the shareholders or their legal proxies (first come first served).
        ii. Own the Company's shares at least 5%

        Procedure before entering the Meeting are as follows:
        a. Individual Shareholders have to submit a photocopy of Identity Card ("KTP) or other proof of
        identity.
        b. Representatives of Individual Shareholders have to submit
        (i) Power of Attorney determined by the Company;
        (ii)Copy of Identity Card or other proof of identity, unless the power of attorney has been
        submitted to the Securities Administration Bureau
        c. Institutional Shareholders or their representatives have to submit:

     (i) Power of Attorney determined by the Company;
     (ii) Copy of the latest Articles of Association of the Institutional Shareholders
     (iii) Copy of the latest composition of the management of the Institutional Shareholders, and
     (iv) Special power of attorney (if required by the Articles of Association of the Institutional
     Shareholders).

B. Electronic Power of Attorney
   The Company advises the Shareholders in the Collective Custody of PT Kustodian Sentral Efek
   Indonesia ("KSEI") to provide electronic power of attorney ("e-Proxy") to the Independent Party,
   who is the representative appointed by the Company's Securities Administration Bureau (PT
   Adimitra Jasa Korpora), through eASY.KSEI facilities that can be found on the PT Kustodian Sentral
   Efek Indonesia on https://akses.ksei.co.id;
   The Shareholders may also give electronic authority/e-proxy to their representative or to KSEI
   Participants through eASY.KSEI facilities. Electronic authority/e-Proxy must comply with the
   procedures, terms and conditions determined by KSEI and the Company.

C.    Non-Electronic Power of Attorney
     Shareholders can also give their power of attorney by downloading the Power of Attorney’s form
     on the Company’s website (www.bataviarent.com) ; the original power of attorney downloaded
     from the Company's website must be submitted directly by registered letter to PT Adimitra Jasa
     Korpora, Kirana Boutique Office, Jl. Kirana Avenue III Blok F3 No. 5, Kelapa Gading, North Jakarta,
     Tel. 021-29745222 and the Power of Attorney is returned to the Company no later than 3 (three)
     working days before the Meeting is held.

D. Electronically through the eASY.KSEI website
   To use the eASY.KSEI website, shareholders can access the eASY.KSEI menu located in the AKSes
   facility (“www.akses.ksei.co.id”).
    (1) Registration Process
         i.      Local individual Shareholders who have not provided a declaration of attendance or
                 power of attorney in the eASY.KSEI application until the deadline as mentioned in
                 point 3 letter B and wish to attend the GMS electronically are required to register
                 their attendance in the eASY.KSEI application on the date of the GMS up until the
                 electronic GMS registration period is closed by the Company.
         ii.     Local individual Shareholders who have given a declaration of attendance but have
                 not cast a vote for at least 1 (one) GMS agenda in the eASY.KSEI application until the
                 deadline as mentioned in point 3 letter B and wish to attend the GMS electronically
                 are required to register their attendance in the eASY.KSEI application. KSEI on the
                 date of the GMS up until the electronic GMS registration period is closed by the
                 Company.
         iii.    For Shareholders who have given power of attorney to the proxy provided by the
                 Company (Independent Representative) or Individual Representative but have not
                 cast a vote for at least 1 (one) GMS agenda in the eASY.KSEI application until the
                 deadline as mentioned in point 3 letter B, the recipient proxy representing the
                 Shareholders is thereby required to register their attendance in the eASY.KSEI
                 application on the date of the GMS up until the electronic GMS registration period
                 is closed by the Company.
         iv.     For Shareholders who have given power of attorney to the participating
                 proxy/Intermediary (Custodian Bank or Securities Company) and have cast their vote

            in the eASY.KSEI application until the deadline as mentioned in point 3 letter B, the
            representative proxy who has been registered in the eASY.KSEI application is thereby
            required to register their attendance in the eASY.KSEI application on the date of the
            GMS up until the electronic GMS registration period is closed by the Company.
    v.       For Shareholders who have given a declaration of attendance or given power of
            attorney to the proxy provided by the Company (Independent Representative) or
            Individual Representative and have cast a vote for at least 1 (one) or all of the GMS
            agenda in the eASY.KSEI application no later than the deadline as mentioned in point
            3 letter B, the Shareholders or the proxies do not need to electronically register their
            attendance in the eASY.KSEI application on the date of the GMS. Share ownership
            will be automatically calculated as a quorum of attendance and the votes cast will
            be automatically taken into account in the GMS voting.
    vi.     Any delay or failure in the electronic registration process as referred to in point i – iv
            for any reason will result in the Shareholders or their proxies being unable to
            electronically attend the GMS, and their share ownership will not be counted as a
            quorum of attendance at the GMS.

(2) Process to Electronically Submit Questions and/or Opinions
    i.      The Meeting Chairman shall provide opportunities for 3 (three) Shareholders or their
            legal proxies to submit questions and/or opinions at each discussion session in each
            GMS agenda. Questions and/or opinions in each GMS agenda can be submitted in
            writing by the Shareholders or proxies by using the chat feature in the 'Electronic
            Opinions' column available on the E-Meeting Hall screen in the eASY.KSEI
            application. Submission of questions and/or opinions can be done as long as the
            status of the GMS implementation in the 'General Meeting Flow Text' column is
            "Discussion started for agenda item no. [ ]".
    ii.     The determination of the mechanism for conducting discussions in each GMS agenda
            in writing through the E-Meeting Hall screen in the eASY.KSEI application is within
            the authority of the Company and this will be stated by the Company in the Rules of
            Conduct for the Implementation of the GMS through the eASY.KSEI application.
    iii.    For proxies who are electronically present and will submit questions and/or opinions
            of their Shareholders during the discussion session in each GMS agenda, there is a
            requirement to specify the names of the Shareholders and the size of their share
            ownership followed by the relevant questions or opinions.

(3) Voting Process
    i.      The electronic voting process takes place in the eASY.KSEI application on the E-
            Meeting Hall menu, Live Broadcasting sub menu.
    ii.     For Shareholders who are present or are represented by their proxies but have not
            yet cast their votes at the GMS agenda as referred to in point 3 letter d number (1)
            point i – iii, the Shareholders or their proxies will then have the opportunity to submit
            their votes when the voting period is opened by the Company through the EMeeting
            Hall display in the eASY.KSEI application. When the electronic voting period in each
            GMS agenda begins, the system will automatically run the voting time by counting
            down a maximum of 5 (five) minutes. During the electronic voting process, the status
            "Voting for agenda item no [ ] has started" will be seen in the 'General Meeting Flow
            Text' column. If the Shareholders or their proxies do not vote for certain GMS
            agendas until the status of the GMS implementation as shown in the 'General

                 Meeting Flow Text' column changes to "Voting for agenda item no [ ] has ended",
                 they will be considered to have voted Abstain for the relevant GMS agenda
         iii.    Voting time during the electronic voting process is the standard time set in the
                 eASY.KSEI application. The Company can determine the policy for the timing of direct
                 voting electronically in each agenda in the GMS (with a maximum time of 5 (five)
                 minutes in each GMS agenda) and this will be stated in the Rules for the
                 Implementation of the GMS through the eASY.KSEI application.
     (4) Live Broadcasting of GMS Implementation
         i.      Shareholders or their proxies who have been registered in the eASY.KSEI application
                 no later than the deadline as mentioned in point 3 letter B can observe the
                 organization of the ongoing GMS via the Zoom webinar by accessing the eASY.KSEI
                 menu, the GMS Broadcast submenu located at the AKSes facility (https:/
                 /access.ksei.co.id/).
         ii.     The GMS broadcast has a capacity of up to 500 participants, where the attendance
                 of each participant will be determined on a first come first serve basis. Shareholders
                 or their proxies who do not get the opportunity to observe the organization of the
                 GMS through the GMS Broadcast are still considered to have valid electronic
                 attendance and their share ownership and votes will be taken into account at the
                 GMS, as long as they have been registered at the eASY.KSEI application.
         iii.    For Shareholders or their proxies who only observe the organization of the GMS
                 through the GMS Broadcast but are not electronically registered as present at the
                 eASY.KSEI application in accordance with the provisions in point 3 letter d number
                 (1) point i – v i – v, the presence of the shareholder or proxies will be considered
                 invalid and will not be included in the calculation of the GMS attendance quorum.
         iv.      To get the best experience in using the eASY.KSEI application and/or GMS
                 Broadcast, Shareholders or their proxies are advised to use the Mozilla Firefox
                 browser.

4. Shareholders who are in the collective with KSEI are requested for a written confirmation for the
   Meeting (“KTUR”) which can be obtained at the securities company or custodian bank where the
   Shareholders open their accounts.

5. All materials that will be discussed in the Meeting, has been provided through the Company’s
   website (www.bataviarent.com) since the convocation date. The Company does not provide food
   and drinks/gratitude gifts/parcels/souvenirs and the Company`s printed Annual Report.

6. Members of the Board of Directors, Board of Commissioners and employees of the Company can
   act as representative of shareholders to attend the Meeting but they are not allowed to take a
   vote. However, the members of the Board of Directors, the Board of Commissioners and
   employees of the Company are not allowed to act as representative of Shareholders who give
   authority through e-proxy.
7. For the arrangement and effectiveness of the Meeting, the Shareholders or their representative
   are kindly requested to be present in the meeting room 30 (thirty) minutes before the Meeting.



                                     Jakarta, May 26th 2023
                               PT. Batavia Prosperindo Trans Tbk.
                               The Company’s Board of Directors