20240503_MFMI_Public Expose_31634088_lamp3.pdf

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Transform how
you access your data

Iron Mountain InSight®
Enhance visibility and access
Connect your information in a scalable
cloud repository so you can free up
valuable workspace and make the
handling of your information and its
usage more effective and efficient.

  How it works


Digitise                               Store                                       Search                                       Automate
Convert physical                       Access files in a                           Quickly locate                               Enable collaboration
to digital                             secure repository                           what you need                                for approval processes
Need help digitising your              Ingest your digital files from other        The platform enables you to quickly          Your subscription enables you to delegate
information? Leverage our best-in-     locations, such as other cloud              locate what you need. Leveraging             and assign tasks, as well as review and
class digitisation technology to       repositories, enterprise content            optical character recognition (OCR)          approve assets. You can also apply records
quickly turn your physical             management systems (ECMs) and file          technology, the contents of your             retention rules to your documents through
documents, microfilm or microfiche     shares, to centrally store scanned and      documents are completely searchable          different add-on retention modules to support
into digital. Our global footprint     digitally born content. Role-based          by text or index. You’ll be able to easily   compliance. Looking for automated workflows
enables a consistent approach to       permissions you own and manage              share and download your digital              and/or integrations with some of your
your scanning requirements. We can     ensure authorised users have 24/7           documents with others.                       common business systems? Our Professional
help you prioritise and achieve your   access to your digitised documents in a                                                  Services team can work with you on how to
goals ranging from large scale         secure platform whether they’re in the                                                   maximise the benefits of upgrading your
backfile conversion to day-forward     office or remotely working. Iron Mountain                                                subscription. You can also add-on packaged
scanning programs.                     leverages the National Institute of                                                      software as a service (SaaS) solutions for
                                       Standards and Technology (NIST) Cyber                                                    your most common workflows.
                                       Security Framework (CSF) as our
                                       enterprise security framework.

How you benefit
● Securely access your digital information in a secure
   repository anytime, anywhere.

● Easily and quickly search for critical documents from one
   central, secure location.

● More efficiently handle and use your information,
   reducing time and effort spent searching for what you need.

● Free up valuable workspace for revenue-generating
   activities and creating a more dynamic environment for a
   multigenerational workforce.

● Prepare for a scalable transformation future: As your
   requirements change and develop, you can take advantage
   of additional services and capabilities to support your
   growth, compliance and digital needs.

Enabling digital availability to
a remote workforce
      Business need
      A real estate company decided to move their office to cut down on real estate spend since their employees were mostly working
      from home. They wanted to focus their spend on a digital approach to their work so agents could work efficiently on the road and
      provide a better customer experience. Their real estate portfolio content was being stored in their office. It couldn’t go into storage
      as these are live documents agents need access to. They also needed to maintain GDPR compliance.




      Solution
      Scan and Store: Iron Mountain scanned 100 boxes of real estate portfolio content. The digital documents were then ingested into
      Iron Mountain’s secure information management and content services platform.




      Outcome
      The company found the ability to search documents to be easy. They appreciated the immediate access to the scanned files that
      were ingested into the repository. They chose the solution in part because their data never left Iron Mountain’s chain of custody
      and they were confident in the platform’s security and compliance with GDPR.

Image on Demand
      (IOD)

Image On Demand
         Iron Mountain Image on Demand is our
         imaging service that electronically
         delivers a copy of a document as a digital
         copy (in Black & White or Colour PDF file)
         as a “pay as you use” solution

Image on Demand
     A customer requests IOD as part of                      This provides our customers with an
     a file retrieval order for any of the                   alternative delivery service (requesting
     documents that they have stored in                      a file sent back to them digitally
     Iron Mountain Record Centers,                           instead of physically) for the retrieval
     including files from particular box in                  information
     storage

                             It is a method for converting paper information to a
                             digital format over time on an “as needed” basis,
                             helping them avoid the cost of unnecessary
                             digitization of records. That is, we convert hard copies
                             to electronic copies for individual files

Information Governance
ReCAST

What is Information
Governance?

  Gartner Definition

  Information Governance is the specification of decision
  rights and an accountability framework to ensure
  appropriate behavior in the valuation, creation, storage,
  use, archiving and deletion of information.

  It includes the processes, roles and
  policies, standards and metrics that
  ensure the effective and efficient use
  of information in enabling an
  organisation to achieve its goals.

     The Market Demand for IG Continues to Grow with
     Changing Regulations and Increased Content Risks
     Iron Mountain holds a market leadership position with our Policy Center Solution and is well positioned to expand our market position




        Common Client Market Challenges                                            IRM Competitive Advantage
           Lack Of Strategy              Technology Gap                           Client Access                 Integrated Services


           Regulatory Exposure           Over Retention Risk                      Integrated Technology         Community Network




                           21 of the Top 50 Firms on the Forbes 2023 Global 2000 Use IRM IG Advisory Services




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What is RECAST
RECAST – REcordkeeping Compliance & Assurance
Survey Tool has been developed to follow ISO 15489
                                                      Low cost
and ISO 30300

To provide both a guide for self-assessment, and a
means for advancing an organisation's recordkeeping   Unique
maturity.

To baseline and identify any gaps and weaknesses in
their recordkeeping using current processes and       Scalable
practices as indicators.

SERTIFIKASI & KEAMANAN
Create a More Secure Workspace

SERTIFIKASI

 ● SERTIFIKAT ISO 9001: 2015
 ● SERTIFIKAT ISO 45001: 2018
 ● ARSIP NASIONAL REPUBLIK INDONESIA (ANRI),
   PERINGKAT: “A” (SANGAT BAIK)
 ● SELURUH FASILITAS BERSERTIFIKAT LAIK FUNGSI (SLF)

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