20240402_SSMS_Pemanggilan RUPS_31622437_lamp1.pdf

CATATAN :

1. Sesuai dengan Pasal 11 ayat 3 Anggaran Dasar Perseroan tentang Persetujuan atas laporan tahunan serta
   pengesahan atas laporan keuangan, Perseroan tidak mengirimkan surat undangan tersendiri kepada para
   Pemegang Saham. Dengan demikian, iklan ini berlaku sebagai undangan resmi.
2. Pemegang Saham yang berhak hadir dan memberikan suara dalam rapat adalah para Pemegang Saham yang
   namanya tercatat dalam Daftar Pemegang Saham Perseroan pada tanggal 2 April 2024 sampai dengan pukul
   16.00 WIB dan atau bagi pemegang saham yang sahamnya dimasukkan dalam penitipan kolektif di KSEI
   adalah pemegang sub-rekening efek pada penutupan perdagangan di Bursa Efek Indonesia tanggal 2 April
   2024.
3. Bagi Pemegang saham yang sahamnya dimasukkan dalam penitipan kolektif PT Kustodian Sentral Efek
   Indonesia (KSEI), Konfirmasi Tertulis untuk Rapat (KTUR) dapat diperoleh di Perusahaan Efek atau di Bank
   Kustodian di mana pemegang saham membuka rekening efeknya.
4. Dengan mengacu kepada POJK Nomor 15/POJK.04/2020 tentang Rencana dan Penyelenggaraan Rapat
   Umum Pemegang Saham Perusahaan Terbuka, Perseroan memberikan kesempatan kepada setiap
   Pemegang Saham yang memutuskan tidak dapat hadir Rapat, dapat memberikan kuasa secara elektronik
   melalui eASY.KSEI sebagaimana dirinci dibawah ini maupun secara tertulis kepada Pihak Independen. Kuasa
   tertulis dimaksud diberikan kepada penerima kuasa yang telah memenuhi ketentuan Pasal 85 UUPT.
5. Prosedur pemberian kuasa dan tata cara penyelenggaraan Rapat sebagai berikut:
   a. Para pemegang saham dapat memberikan kuasa melalui aplikasi eASY.KSEI (https://akses.ksei.co.id)
        sesuai dengan ketentuan Keputusan Direksi KSEI No. KEP-0016/DIR/KSEI/0420 tentang Pemberlakuan
        Fasilitas Electronic General Meeting System KSEI (eASY.KSEI) sebagai Mekanisme Pemberian Kuasa
        secara Elektronik dalam Proses Penyelenggaraan RUPS bagi Penerbit Efek yang merupakan Perusahaan
        Terbuka dan Sahamnya Disimpan dalam Penitipan Kolektif KSEI.
   b. Pemegang Saham dapat mengunduh formulir Surat Kuasa di situs web Perseroan
        (https://www.citraborneoutama.co.id) yang dapat diisi dan dikirimkan dengan subject “Surat Kuasa
        RUPS” melalui email corporate@ssms.co.id;
   c. Asli surat kuasa wajib diterima oleh Direksi Perseroan di kantor Perseroan, beralamat di Gedung Equity
        Tower, Lantai 43 Unit C-d, SCBD, Jl. Jenderal Sudirman Kav 52-53, Senayan, Kebayoran Baru, Jakarta
        Selatan, atau Biro Administrasi Efek (“BAE”) Perseroan PT DATINDO ENTRYCOM beralamat di Jl. Hayam
        Wuruk No.28, Jakarta 10210.
   d. Perseroan akan menyediakan bahan Rapat untuk setiap mata acara Rapat sejak tanggal Pemanggilan
        Rapat sampai dengan Rapat diselenggarakan melalui situs web Perseroan dan eASY.KSEI.
   e. Notaris dibantu dengan BAE akan melakukan pengecekan dan perhitungan suara setiap mata acara
        Rapat dalam setiap pengambilan keputusan Rapat berdasarkan surat kuasa yang telah disampaikan oleh
        pemegang saham sebagaimana dimaksud dalam huruf a diatas.
   f. Tindakan preventif ini tidak menghalangi bagi pemegang saham yang berkenan hadir langsung dalam
        Rapat, namun dengan tetap memperhatikan pembatasan yang mungkin diterapkan sesuai dengan
        protocol Pemerintah yang diimplementasikan oleh pengelola hotel/gedung atau otoritas setempat.
6. Apabila Pemegang Saham tetap bermaksud menghadiri Rapat secara fisik, mohon untuk mematuhi prosedur
   sebagai berikut:
   a. Pemegang Saham (atau kuasanya) yang akan menghadiri Rapat diminta dengan hormat untuk membawa
        dan menyerahkan fotokopi Kartu Tanda Penduduk (KTP) atau tanda pengenal lainnya kepada petugas
        pendaftaran Perseroan, sebelum memasuki ruang Rapat.
   b. Bagi pemegang saham Perseroan seperti perseroan terbatas, koperasi, yayasan atau dana pensiun dan
        badan hukum lainnya agar membawa fotokopi dari Anggaran Dasarnya yang lengkap beserta akta
        susunan anggota Direksi dan Dewan Komisaris dan/atau pengurus yang terakhir.
7. Untuk mempermudah pengaturan dan tertibnya Rapat, pemegang saham atau kuasanya dimohon untuk
   hadir di tempat Rapat, 30 (tiga puluh) menit sebelum Rapat dimulai.



                                           Jakarta, 3 April 2024
                                     PT Sawit Sumbermas Sarana, Tbk
                                                  Direksi

                                        INVITATION
                     TO ANNUAL GENERAL MEETING OF SHAREHOLDERS AND
                    EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS OF
                             PT SAWIT SUMBERMAS SARANA TBK

PT Sawit Sumbermas Sarana, Tbk (“Company”) hereby invites the Shareholders of the Company to
attend the Annual General Meeting of Shareholders (“AGMS”) and the Extraordinary General Meeting
of Shareholders (“EGMS”) on:

Day, Date       : Thursday, 25 April 2024
Time            : 14:00 WIB - onward
Venue           : Financial Hall, Graha CIMB Niaga, 2th floor
                  Jl. Jend. Sudirman Kav. 58 Jakarta, 12190

The Company has made the Meeting Announcement on 19 March 2024, on the Indonesian Stock
Exchange website, the Company website and the Indonesia Central Securities Depository website.

The Agendas of AGMS:
1.   Approval and Ratification on the Annual Report and the Financial Report for the financial year
     ended 31 December 2023 and grant a full release and discharge of responsibility (acquit et de
     charge) to the Board of Directors and the Board of Commissioners.
2.   Approval on the distribution of the Company’s net profit for the financial year ended 31
     December 2023.
3.   Determine the remuneration and the honorarium of the Board of Directors and the Board of
     Commissioners.
4.   Approval of the appointment of the Public Accountant and/or the Public Accountant Firm for
     the financial year ended 31 December 2024.

The Explanation of Agendas:
Agenda number 1,2, 3 and 4 are routine agendas held in the Company’s AGMS in accordance with the
provisions of the Company’s Articles of Association and Law No.40 Year 2007 regarding Limited
Liability Company (“Company Law”).

The Agenda of EGMS:
The acceptance of resignation from the members of the Board of Directors of the Company and the
approval on the changes of the Board of Directors of the Company.

The Explanation of Agenda:
The agenda of this EGMS is to fulfill the provisions of : (i) Article 15 paragraph 10 of the Articles of
Association of the Company; and (ii) Article 94 paragraph 1 of the Company Law also considering the
OJK Regulation No. 33/POJK.04/2014 regarding the Board of Directors and Board of Commissioners of
Issuers or Public Company.

GENERAL PROVISONS:

1.   In accordance with Article 11 paragraph 3 of the Articles of Association of the Company concerning
     Approval of the Annual Report and Ratification of the Financial Report, the Company does not send a
     separate invitation letter to the Shareholders. Thus, this advertisement acts as an official invitation.
2.   Shareholders who have the right to attend and vote at the meeting are Shareholders whose names are
     registered in the Company's Register of Shareholders on 2 April 2024 until 16.00 Western Indonesia Time
     and or for shareholders whose shares are placed in collective custody at KSEI are sub-holders securities
     accounts at the close of trading on the Indonesia Stock Exchange on 2 April 2024.
3.   For shareholders whose its shares are placed in the collective custody of PT Kustodian Sentral Efek
     Indonesia (KSEI), Written Confirmation for the Meeting (KTUR) can be obtained at the Securities Company
     or at the Custodian Bank where the shareholder opened their securities account.
4.   By referring to POJK Number 15/POJK.04/2020 concerning Plan and Procedures for General Meeting of
     Shareholders of Public Companies, the Company provides the opportunity for every Shareholder who
     decides not to attend the meeting, may provide a power of attorney electronically via eASY.KSEI as
     detailed in below or in writing to an Independent Party. The said written power of attorney is given to
     the recipient who has fulfilled the provisions of Article 85 of the Company Law.
5.   Procedures for granting power of attorney and procedures for holding a Meeting are as follows:
     a.      Shareholders can provide power of attorney via the eASY.KSEI application
             (https://akses.ksei.co.id) by the provisions of KSEI Directors Decree No. KEP-0016/DIR/KSEI/0420
             concerning Implementation of the KSEI Electronic General Meeting System Facility (eASY.KSEI) as
             a Mechanism for Providing Electronic Power of Attorney in the GMS Implementation Process for
             Securities Issuers which are Public Companies and whose Shares are kept in KSEI Collective
             Custody.
     b.      Shareholders can download the Power of Attorney form on the Company's website
             (https://www.ssms.co.id), which can be filled out and sent with the subject "GMS Power of
             Attorney" via email corporate@ssms.co.id;
     c.      The Company's Directors must receive the original power of attorney at the Company's office,
             located at Equity Tower Building, Floor 43 Unit B, SCBD, Jl. Jenderal Sudirman Kav 52-53, Senayan,
             Kebayoran Baru, South Jakarta, or the Securities Administration Bureau (“BAE”) of the Company
             PT DATINDO ENTRYCOM, having its address at Jl. Hayam Wuruk No. 28, Jakarta 10210.
     d.      The Company will provide Meeting materials for each Meeting agenda from the date of the
             Meeting Invitation until the Meeting is held via the Company website and eASY.KSEI.
     e.      The Notary, assisted by the Registrar of Companies, will check and count the votes for each
             Meeting agenda item in each Meeting decision-making based on a power of attorney submitted
             by the shareholders as referred to in letter a above.
     f.      This preventive action does not prevent shareholders who wish to attend the Meeting directly but
             still pay attention to restrictions that may be applied by Government protocols implemented by
             hotel/building managers or local authorities.
6.   If Shareholders still intend to attend the Meeting physically, please comply with the following procedures:
     a.      Shareholders (or their proxies) who will attend the Meeting are kindly requested to bring and
             submit a photocopy of their Resident Identity Card (KTP) or other form of identification to the
             Company's registration officer before entering the Meeting room.
     b.      Shareholders of companies such as limited liability companies, cooperatives, foundations or
             pension funds and other legal entities must bring a photocopy of their complete Articles of
             Association along with the deed of the composition of the members of the Board of Directors and
             Board of Commissioners and/or the latest management.

7.   To facilitate the organization and orderliness of the Meeting, shareholders or their proxies are requested
     to be present at the Meeting venue, 30 (thirty) minutes before the Meeting starts.


                                           Jakarta, 3 April 2024
                                     PT Sawit Sumbermas Sarana, Tbk
                                          The Board of Directors