20231012_BIPP_Pemanggilan RUPS_31448346_lamp3.pdf

10. For shareholders who will still be physically present at the Meeting, it is obligatory, enforced
    by the Company, the regulations include the following:
    - Shareholders of the Company whose shares are in Collective Custody at PT KSEI who intend
       to attend the Meeting, must register through exchange members or custodian banks
       holding securities accounts at KSEI to obtain a Written Confirmation for the Meeting
       ("KTUR").
    - Shareholders of the Company or their proxies, both individuals and legal entities who will
       attend the Meeting, are asked to bring a photocopy of Identity Card (KTP) or other personal
       identification card, power of attorney and KTP of the authorized and authorized person (if
       authorized).
    - For Shareholders in the form of a Legal Entity to bring a photocopy of the latest Articles of
       Association as well as validation of the Deed of Establishment or Approval of the most
       recent amendment to the Articles of Association from the Ministry of Law and Human
       Rights of the Republic of Indonesia regarding the latest management composition, and ID
       card of the person responsible.
    - Photocopies of these letters are given to the Company's registration officer before entering
       the Meeting room. Specifically for Shareholders in collective custody, they are asked to
       show their KTUR to the registrar before entering the Meeting room.
    - Before entering the Meeting room, shareholders or their proxies are required to fill out the
       attendance list by showing original proof of identity.
    - Based on detection and monitoring of body temperature not having a body temperature
       above 37.3ºC (must be in good physical condition).
    - Shareholders or their proxies must follow the directions of the Meeting committee in
       implementing the physical distancing policy while in the building where the Meeting is
       being held.
11. Shareholders who will attend or provide power of attorney electronically to the Meeting
    through the eASY.KSEI application must pay attention to the following:
    a. Registration Process
    i. Local individual type shareholders who have not provided a declaration of presence or
       power of attorney in the eASY.KSEI application until the deadline in point 9 and wish to
       attend the Meeting electronically are required to register attendance in the eASY.KSEI
       application on the date of the Meeting until the electronic registration period for the
       Meeting closed by the Company.
    ii. Local individual type shareholders who have given a declaration of attendance but have
         not cast a minimum vote for 1 (one) Meeting agenda in the eASY.KSEI application until the
         deadline in point 9 and wish to attend the Meeting electronically are required to register
         attendance in the eASY application. KSEI on the date of the Meeting until the registration
         period of the Meeting is electronically closed by the Company.
    iii. Shareholders who have given power of attorney to the recipient of the proxy provided by
         the Company (Independent Representative) or Individual Representative but the
         shareholder has not cast a minimum vote for 1 (one) Meeting agenda in the eASY.KSEI
         application until the deadline in point 9, the recipient the proxy representing the
         shareholders is required to register attendance in the eASY.KSEI application on the date of
         the Meeting until the electronic registration period for the Meeting is closed by the
         Company.
    iv. Shareholders who have given power of attorney to the participant/Intermediary proxy
         (Custodian Bank or Securities Company) and have cast their vote in the eASY.KSEI
         application up to the time limit in point 9, then the representative of the proxy who has
         been registered in the eASY.KSEI application is required to perform attendance


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     registration in the eASY.KSEI application on the date of the Meeting until the registration
     period of the Meeting is electronically closed by the Company.
v. Shareholders who have given a declaration of attendance or given power of attorney to
     the proxy provided by the Company (Independent Representative) or Individual
     Representative and have cast a minimum of 1 (one) or all of the Meeting agenda items in
     the eASY.KSEI application no later than the maximum limit time in point 9, the
     shareholders or proxies do not need to register attendance electronically in the eASY.KSEI
     application on the date of the Meeting. Share ownership will be automatically calculated
     as the quorum of attendance and the votes that have been cast will be automatically
     taken into account in the voting of the Meeting.
vi. Any delay or failure in the electronic registration process as referred to in numbers i – iv
     for any reason will result in the shareholders or their proxies being unable to attend the
     Meeting electronically, and their share ownership will not be counted as a quorum for
     attendance at the Meeting.
b. Process for Submitting Questions and/or Opinions Electronically
i. Shareholders or proxies have 3 (three) opportunities to submit questions and/or opinions
     at each discussion session per meeting agenda. Questions and/or opinions per meeting
     agenda can be submitted in writing by the shareholders or proxies by using the chat
     feature in the 'Electronic Opinions' column available in the E-meeting Hall screen in the
     eASY.KSEI application. Giving questions and/or opinions can be done as long as the status
     of the Meeting in the 'General Meeting Flow Text' column is "Discussion started for
     agenda item no. [ ]".
ii. The determination of the mechanism for implementing the discussion per meeting agenda
     in writing through the E-meeting Hall screen in the eASY.KSEI application is the authority
     of each Company and this will be stated by the Company in the Rules of Conduct for the
     Meeting through the eASY.KSEI application.
iii. For the proxies who attend electronically and will submit questions and/or opinions of
     their shareholders during the discussion session per agenda of the Meeting, they are
     required to write down the names of the shareholders and the number of their share
     ownership followed by related questions or opinions.
c. Voting Process
i. The electronic voting process takes place in the eASY.KSEI application on the E-meeting Hall
     menu, Live Broadcasting sub menu.
ii. Shareholders who are present alone or are represented by their proxies but have not cast
     their votes in the agenda of the Meeting as referred to in point 11 letter a number i – iii,
     then the shareholders or their proxies have the opportunity to submit their vote during
     the voting period via the E-screen. The meeting Hall in the eASY.KSEI application was
     opened by the Company. When the electronic voting period per meeting agenda begins,
     the system automatically runs the voting time by counting down a maximum of 5 (five)
     minutes. During the electronic voting process, the status of "Voting for agenda item no [ ]
     has started" will be seen in the 'General Meeting Flow Text' column. If the shareholders or
     their proxies do not vote for a particular meeting agenda until the status of the meeting
     as shown in the 'General Meeting Flow Text' column changes to "Voting for agenda item
     no [ ] has ended", it will be considered as voting Abstain for the agenda of the meeting
     concerned.
iii. Voting time during the electronic voting process is the standard time set in the eASY.KSEI
     application. Each Company may determine the time policy for direct voting electronically
     per agenda of the Meeting (with a maximum time of 5 (five) minutes per agenda of the
     Meeting) and this will be stated in the Rules of Conduct for the Meeting through the
     eASY.KSEI application.

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d. GMS Impressions
i. Shareholders or their proxies who have been registered with eASY.KSEI no later than the
     deadline in point 9 can witness the ongoing Meeting through webinarZoom by accessing
     the eASY.KSEI menu (GMS Impressions sub menu) located at the AKSes facility (https:/
     /access.ksei.co.id/).
ii. The GMS broadcast has a capacity of up to 500 participants, where the attendance of each
     participant will be determined on a first come first serve basis. Shareholders or their
     proxies who do not have the opportunity to witness the implementation of the Meeting
     through the GMS Impressions are still considered valid to attend electronically and share
     ownership and voting choices are taken into account at the Meeting, as long as they have
     been registered in the eASY.KSEI application as stipulated in point 11 letter a number i – v.
iii. Shareholders or their proxies who only witnessed the implementation of the Meeting
     through the GMS Impressions but are not registered are present electronically on the
     eASY.KSEI application in accordance with the provisions in point 11 letter a number i – v,
     then the presence of the shareholder or proxies is considered invalid and will not included
     in the calculation of the meeting attendance quorum.
iv. Shareholders or their proxies who witness the implementation of the Meeting through the
     GMS have a raise hand feature that can be used to ask questions and/or opinions during
     the discussion session per agenda of the Meeting. If the Company allows by activating the
     allow to talk feature, then shareholders or their proxies can submit questions and/or
     opinions by speaking directly. The determination of the mechanism for conducting
     discussions per meeting agenda using the allow to talk feature contained in the GMS is
     the authority of each Company and this will be stated by the Company in the Rules of
     Conduct for the Meeting through the eASY.KSEI application.
v. To get the best experience in using the eASY.KSEI application and/or GMS Impressions,
     shareholders or their proxies are advised to use the Mozilla Firefox browser.

                               Jakarta, 12 October 2023
                     Directors of PT Bhuwanatala Indah Permai Tbk




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