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20230907_MFMI_Ringkasan Risalah//Risalah RUPS_31408233_lamp2.pdf
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Number: 002/EXT/NOT/IX/2023 Cikarang, 06 September 2023
To : PT. MULTIFILING MITRA INDONESIA, Tbk
Delta Silicon Industrial Park
Jalan Akasia II Blok A7 - 4A Lippo Cikarang - Kabupaten Bekasi
Kode Pos 17550
Re, : Announcement of Summary of Minutes of Extraordinary General Meeting of
Shareholders PT. Multifiling Mitra Indonesia, Tbk
With respect,
I, hereby submit Summary of Minutes of Extraordinary General Meeting of Shareholders of
PT. MULTIFILING MITRA INDONESIA, Tbk, its office at Bekasi Regency (hereinafter shall be referred to
as the “Company”).
That has held the Extraordinary General Meeting of Shareholders (hereinafter shall be referred to as
“Meeting”), on :
Day/Date : Wednesday, 06 September 2023
Venue : PT. Multifiling Mitra Indonesia Tbk
Delta Silicon Industrial Park Jalan Akasia II Blok A7-4A, Lippo Cikarang,
Kabupaten Bekasi 17550
The Company’s Meeting was opened at 10:18 Western Indonesian Time.
As for attendance at the Meeting:
The Company’s Board of Commissioners who are attending this EGMS virtually:
Commissioner : Richard Gordon Johnstone
Independent Commissioner : Patricia Marina Sugondo
The Company’s Board of Directors:
Director : Sylvia Lestariwati F K
Direksi yang hadir secara virtual:
President Director : Joyce Housien
Director : Sandeep Jayant Potdar
The Meeting was attended by Shareholders and/or their proxies totaling 752,632,700 (seven hundred
fifty-two million six hundred thirty-two thousand seven hundred) shares, representing 99.347%
(ninety-nine point three four seven percent) of the total 757,581,000 (seven hundred fifty-seven
million five hundred eighty-one thousand) shares, which constitute all the shares issued in the
Company and which possess valid voting rights, taking into account the Company's Shareholder List as
of 14 August 2023.
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That the provisions regarding quorum, attendance, and legally binding decision-making must adhere to the
following terms and conditions:
1. Law Number: 40 of 2007 concerning Limited Liability Companies:
Article 86 paragraph (1) of UUPT stipulates, the EGMS can be held if more than ½ (one half) of
the total shares with voting rights or their legal proxies are present, unless the Law and/or Articles
of Association determined a larger quorum; and
Article 87 paragraph (1) of UUPT stipulates, the EGMS’s decisions are taken based on
deliberation to reach consensus, and paragraph (2) stipulates that in the event that a decision
based on deliberation for consensus is not reached, the decision is valid if it is approved by more
than ½ (one half) of the total votes cast except the law and/or articles of association determine
that a decision is valid if it is approved by a larger number of agreeable votes.
2. Articles of Association of the Company, Article 14 paragraph (1) point (a) stipulates that the EGMS
can be held if more than ½ (one half) of the total shares with voting rights or their legal proxies are
present and the resolution of the GMS is valid if approved by more than ½ (one half) of the total shares
with voting rights present in the GMS, unless otherwise stipulated in the applicable laws and regulations.
3. Financial Services Authority Regulation No. 15/POJK.04/2020 dated 21 April 2020 concerning Plans
and Implementation of General Meeting of Shareholders of Public Companies Article 41 concerning
Presence Quorum and Decision Quorum.
Therefore, the provisions regarding quorum, as set forth in the aforementioned provisions, have been
satisfied, and this Meeting can be held to discuss all Agenda of the Meeting.
I. MEETING AGENDA:
Changes of the composition of the Board of Directors including determination of salaries/honorarium
and/or other benefits for members of the Board of Directors of the Company.
II. COMPLIANCE WITH LEGAL PROCEDURES FOR THE CONDUCT OF THE MEETING:
The Company’s Board of Directors has taken the following actions:
1. Submitted the Notice of Meeting Plan for this Meeting in Company Letter No. 043/e49CS/VII/2023 to the
Financial Services Authority on 24 July 2023;
2. Announced the Meeting Plan to Shareholders on the KSEI Website, Indonesia Stock Exchange Website,
and the Company's Website on 31 July 2023;
3. Issued the Meeting Call to Shareholders on the KSEI Website, Indonesia Stock Exchange Website, and
the Company's Website on 15 August 2023;
4. Reported and uploaded all the aforementioned documents through the Integrated Electronic Reporting
Facility for Issuers and Public Companies.
Prior to the decision-making on the Meeting Agenda, the Chairperson of the Meeting provided an
opportunity for Shareholders and their proxies who were physically present and those who cast their votes
through the e-Proxy on the eASY.KSEI Application to pose questions and/or express opinions. Throughout
the course of this Meeting, no questions were raised.
Decisions are made by way of consensus, but if any Shareholder or Shareholder's Proxy does not agree or
casts a blank or abstaining vote, the decision will be made by a vote.
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The decisions at the meeting are as follows:
III. MEETING DECISION RESULTS:
AGENDA OF THE MEETING:
The Votes Present Physically and Those Cast via e-Proxy: 752,632,700 Shares
Votes Against : - Shares
Blank Votes : - Shares
Total Votes in Favor : 752,632,700 Shares = 100%
Therefore, the Meeting is Decided by Majority Vote:
1. Approving the resignation of Bathmanathan Ponushamy as the Director of the Company effective
from the adjournment of this Meeting, and providing full settlement and exoneration (Acquit et de
Charge) for all of his actions as reflected in the Company's Financial Statements.
2. Appointing Siva Kumar K Indran as a Director of the Company, effective from the adjournment of this
Meeting, with a term of office commencing from the adjournment of this Meeting until the Annual
General Meeting of Shareholders of the Company for the fiscal year 2023, which will be held in 2024.
Consequently, the composition of the Board of Commissioners and Board of Directors shall remain
unchanged for the term of office commencing from the adjournment of this Meeting until the Annual
General Meeting of Shareholders of the Company for the fiscal year 2023, which will be held in 2024,
without prejudice to the authority of the Company's General Meeting of Shareholders as the highest
organ of the Company to at any time make appointments and/or changes to the members of the
Board of Directors and/or Board of Commissioners in accordance with the Company's Articles of
Association and applicable laws and regulations, as follows:
Board of Commissioners:
President Commissioner : Gregory Mark Lever
Commissioner : Richard Gordon Johnstone
Independent Commissioner : Patricia Marina Sugondo
Board of Directors:
President Director : Joyce Housien
Director : Sandeep Jayant Potdar
Director : Siva Kumar K Indran
Director : Sylvia Lestariwati F K
3. Granting authority to the Board of Commissioners to establish a remuneration system, including salaries
or honorariums, allowances, or other forms of remuneration for the members of the Board of
Commissioners and the members of the Board of Directors of the Company, with the formulation basis
grounded on performance orientation, market competitiveness, and alignment with the Company's
financial capacity to fulfill such remuneration, as well as any other necessary matters.
4. Granting authority and power, with substitution rights, to the Board of Directors of the Company to take
all actions related to changes and appointments of the members of the Board of Commissioners and the
Board of Directors, including but not limited to registering the composition of the members of the Board
of Commissioners and the Board of Directors in the Company Register and to submit and sign all
necessary applications and/or documents without any exceptions, in accordance with applicable
regulations and laws.
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The Extraordinary General Meeting of Shareholders closed on 10:39 Western Indonesian Time. The decisions of the Extraordinary General Meeting of Shareholders (EGMS) mentioned above were subsequently documented in the Meeting Minutes Deed dated September sixth, two thousand twenty-three (06-09-2023), Number: 01, is made by Me, the Notary. A copy of the said Deed is currently in the process of completion through my Notary office. Thus, this Meeting Minutes Summary is presented in advance of the copy of the aforementioned Deed, which I, as the Notary, will promptly send to the Company upon completion.
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