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20260917_EXCL_Pemanggilan RUPS_32149519_lamp2.pdf
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INVITATION
EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS
PT XL SMART Telecom Sejahtera Tbk
(conducted on a hybrid basis )
The Board of Directors of PT XL SMART Telecom Sejahtera Tbk. (the “ Company ”) hereby invites all Shareholders of the Company
("Shareholders ”) to attend the Extraordinary General Meeting of Shareholders (“ Meeting ”) which will be held at the time and date as
follow s :
Day/Date : Monday, 12 October 2026
Time : 09 .00 – 10.30 AM Western Indonesia Time
Place : XLSMART Tower, Jl. H. R. Rasuna Said Kav 11 - 12 B lok X5, RT.7/RW.2, Kuningan,
Kuningan Timur, Kecamatan Setiabudi, Kota Jakarta Selatan Daerah Khusus Ibu
Kota Jakarta, 12950
Meeting Mechanism : The Meeting will be held on a hybrid b asis , through:
- Physical attendance by the Independent Party appointed by the Company,
namely PT Datindo Entrycom as the Company's Securities Administration
Bureau, as the proxy holder of shareholders based on valid power s of
attorney; and
- Electronic attendance by shareholders using the Electronic General Meeting
of Shareholders System (e - RUPS) on the Electronic General Meeting System
KSEI application at the link https://akses.ksei.co.id/ (“eASY.KSEI ”) provided
by PT Kustodian Sentral Efek Indonesia (" KSEI "),
pursuant to OJK Regulation No. 15/POJK.04/2020 of 2020 on the Planning and
Implementation of General Meeting of Shareholders of Public Companies (“POJK
No. 15/2020 ”) and OJK Regulation No. 14 of 2025 on the Electronic
Implementation of General Meetings of Shareholders, Bondholders, and
Sukukholders (“ POJK No. 14 /202 5 ”).
Physical attendance is limited to the appointed capital market supporting
professionals, the Company's management, and meeting officials. The
s hareholders are encouraged to attend the Meeting electronically through the
eASY.KSEI system provided by KSEI or to grant power of attorney to the
independent proxy appointed by the Company, namely PT Datindo Entrycom as
the Company's Securities Administration Bureau, through the Electronic Proxy (e -
Proxy) facility on eASY.KSEI.
The Meeting will be held with the following meeting a genda:
1. Chang es in the Composition of the Company’s Board of Commissioners
Details :
Pursuant to Article 17 paragraph s (3) and (8 ) of the Article s of Association of the Company and Article 111 paragraph (1) of Law No.
40 of 2007 on Limited Liabilit y Company as amended (“ Company Law ”), members of the Board of Commissioners are appointed
by the General Meeting of Shareholders (" GMS ") and the Company is obligated to convene a GMS to decide on the resignation of
a member of the Board of Commissioners within a period of no later than 50 (fifty) days after the receipt of the resignation letter.
In connection with the receipt of the resi gnation letter fromMr. Vivek Sood as a member of the Board of Commissioners of the
Company on 26 August 2026 and the nomination of Mr. Thomas Hundt as a candidate for member of the Board of Commissioners
of the Company , the Company proposes to the Meeting to approve the resignation of Mr. Vivek Sood and the appointment of Mr.
Thomas Hundt as a member of the Board of Commissioners of the Company, such that the composition of the Board of
Commissioners of the Company following the closing of the Meeting shall be as follows:
No. Title Name
1. President Commissioner : M. Arsjad Rasjid P.M
2. Commissioner : Nik Rizal Kamil Bin Ibrahim Kamil
3. Commissioner : Lay Krisnan Cahya
4. Commissioner : Thomas Hundt
5. Commissioner : Sean Quek Chin Haur
6. Commissioner : David Robert Dean
7. Independent : Retno Lestari Priansari Marsudi
Commissioner
8. Independent : Robert Pakpahan
Commissioner
9. Independent : Willem Lucas Timmermans
Commissioner
Notes:
A. General Provisions
1) The Company does not send a separate invitation to the Shareholders, as the publication of the Meeting invitation is in compliance
with Article 10 of the Articles of Association of the Company and Article 57 paragraph (1) of POJK 15/2020, and accordingly, this
invitation serves as a formal invitation to Shareholders to attend the Meeting. This invitation can be accessed via the Compa ny’s
website (https://www.xlsmart.co.id/en/governance - policies/gms ), the Indonesia Stock Exchange (“ IDX ”)’s website
(https://idx.co.id/ ), and eASY.KSEI application ( https://akses.ksei.co.id/ ).
2) The Company’s Shareholders entitled to attend electronically through the eASY.KSEI application or be represented by their proxies
and cast their votes at the Meeting are Shareholders whose names are recorded in the Company’s Register of Shareholders 1 (one)
business day prior to the notice of the Meeting, namely on 17 September 2026 at the latest at 16:00 WIB or the Company's
Shareholders in the KSEI securities sub - account at the close of stock trading on the Exchange on 17 September 2026 (“Authorized
Shareholders ”) or their legal proxies.
3) The Authorized Shareholder can participate in the Meeting through the following mechanism:
a) Attend the Meeting electronically through the eASY.KSEI application ( https://akses.ksei.co.id/ );
b) Represented by another party by giving physical power of attorney using the written power of attorney form available on the
Company's website ( https://www.xlsmart.co.id/en/governance - policies/gm s ) or by electronically through the eASY.KSEI
application ( https://akses.ksei.co.id/ ) or e - Proxy. E - Proxy can be made by the Authorized Shareholders from the date of this
Meeting Invitation up to 1 (one) business day before the date of the Meeting , which is on 9 October 2026 at 12.00 WIB (“ Time
Limit for Attendance Declaration ”).
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4) In connection with the Circular Letter of the Board of Directors of KSEI Number KSEI - 4012/DIR/0521 dated 31 May 2021 on the
Implementation of the e - Proxy Module and e - Voting Module on the eASY.KSEI application along with the General Meeting of
Shareholders Video Streaming, KSEI has provided the e - GMS platform for the electronic implementation of the GMS . Accordingly,
the Company has decided to hold the Meeting electronically through eASY.KSEI.
5) Procedure of electronic attendance:
a) the Shareholders must first register for the KSEI Securities Ownership Reference facility (“ AKSes KSEI ”). In the event that the
Shareholders have not been registered, please register through the website https://akses.ksei.co.id .
b) For the registered Shareholders, power of attorney is given through eASY.KSEI application on the website
https://akses.ksei.co.id .
c) For Authorized Shareholders or Authorized Persons below:
(i) The Shareholders who have not declared their electronic attendance until the Time Limit for Attendance Declaration;
(ii) The Shareholders who have declared their electronic attendance but have not cast their votes until the Time Limit for
Attendance Declaration;
(iii) The Individual Representatives and the Independent Party appointed by the Company which are the representative of PT
Datindo Entrycom as the Company’s Securities Administration Bureau who have received powers of attorney from the
Shareholders , but the Shareholders have not cast their votes until the Time Limit for Attendance Declaration;
(iv) The KSEI Participants/Intermediaries (Custodian Banks or Securities Companies) who have received powers of attorney
from the Shareholders that have cast their votes through the eASY.KSEI application;
must register their attendance electronically through the eASY.KSEI application on the date of the Meeting with registration
closing at 08:30 AM WIB.
d) The Authorized Shareholders who have provided an attendance declaration or power of attorney to the Individual
Representative or Independent Party and have determined the voting options for the Meeting Agenda in eASY.KSEI up to the
specified time limit, he/she does not n eed to register his/her attendance electronically at the eASY.KSEI application .
e) Any delay or failure to complete the electronic attendance registration process for any reason will result in the Shareholder s
or their proxies being unable to attend the Meeting electronically, and their share ownership not being taken into account in
the attendance quorum.
f) To use the eASY.KSEI application, Shareholders can access eASY.KSEI through eASY.KSEI Login submenu located in the
AKSes facility ( https://akses.ksei.co.id/ ).
g) Guidelines for registration, use, and further explanation regarding eASY.KSEI (e - Proxy and e - voting) can be found on the
website ( https://akses.ksei.co.id/ ).
6) Parties that may attend the Meeting physically are limited to independent party appointed by the Company, namely PT Datindo
Entrycom as the Company's Securities Administration Bure au , acting as proxy of the shareholders based on a valid power of
attorney .
B. Viewing the Meeting Process
1) Shareholders or their proxies who have been registered in the eASY.KSEI application no later than the Time Limit of Attendanc e
Declaration can view the ongoing Meeting process through the Zoom Webinar by accessing the eASY.KSEI menu, submenu
GMS Video Stre aming located at the AKSes website ( https://akses.ksei.co.id/ ).
2) The GMS Video Streaming has a capacity of up to 500 participants, where the attendance of each participant will be determined
on a first - come - first - serve basis. Shareholders or their proxies who do not have the opportunity to view the GMS Video
Streaming are still considered valid to be present electronical ly and share ownership and voting choices are taken into account
at the Meeting, as long as their attendance and votes have been registered in the eASY.KSEI application.
3) Shareholders or their proxies who only view the GMS Video Streaming, but are not registered and present electronically on the
eASY.KSEI Application, thus the presence of the Shareholders or their proxies are considered invalid and will not be included in
the calculation of the quorum of Meeting attendance.
4) To obtain the best experience in using the eASY.KSEI application and/or the GMS Video Streaming, shareholders, or their proxi es
are advised to use the Mozilla Firefox browser.
C. Additional Information
1) The Shareholders are expected to read the Meeting Rules and the eASY.KSEI Access Guide, which is available on the Company's
website ( https://www.xlsmart.co.id/en/governance - policies/gms ) as of the date of this Invitation.
2) The complete information regarding the Meeting Agenda including other information related to the Meeting, can be viewed and
downloaded on the Company's website at https://www.xlsmart.co.id/en/governance - policies/gms , IDX website
(https://idx.co.id/ ) and eASY.KSEI application (https://akses.ksei.co.id/ ) from the date of this Invitation until the date the Meeting
is held.
3) Should there be any changes and/or additional information regarding the procedures for conducting the Meeting in connection
with the latest conditions and developments that have not been conveyed through this Invitation, it will be announced on the
Company 's website at https://www.xlsmart.co.id/en/governance - policies/gms .
4) In connection with the electronic implementation of the Meeting through eASY.KSEI, the Company will not provide food,
souvenirs, and/or physical Meeting materials at the Meeting venue.
5) Any question or additional information related to the Meeting can be submitted via the Company's email:
CORPSEC@xlsmart.co.id and/or BAE: dm@datindo.com .
Jakarta, 18 September 2026
PT XL SMART Telecom Sejahtera Tbk .
Board of Directors
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