20251008_SSMS_Pemanggilan RUPS_31965705_lamp1.pdf

dimaksud dalam POJK Nomor 17/POJK.04/2020; dan (ii) Transaksi Afiliasi sebagaimana
dimaksud dalam POJK Nomor 42/POJK.04/2020, yaitu rencana transaksi pengambilalihan
mayoritas saham di PT Sawit Mandiri Lestari antara Perseroan selaku pembeli dan PT Citra
Borneo Indah selaku penjual.

Catatan Untuk Pemegang Saham:
1. Perseroan tidak mengirimkan surat undangan tersendiri kepada Para Pemegang Saham.
   Dengan demikian, panggilan ini berlaku sebagai undangan resmi.
2. Para Pemegang Saham yang berhak hadir dan memberikan suara dalam rapat adalah para
   Pemegang Saham yang namanya tercatat dalam Daftar Pemegang Saham Perseroan pada
   tanggal 7 Oktober 2025 sampai dengan pukul 16.00 WIB dan atau bagi pemegang saham
   yang sahamnya dimasukkan dalam penitipan kolektif di PT Kustodian Sentral Efek Indonesia
   (“KSEI”) adalah pemegang sub-rekening efek pada penutupan perdagangan di Bursa Efek
   Indonesia tanggal 7 Oktober 2025 (recording date).
3. Sehubungan dengan mata acara RUPS Independen yang memerlukan persetujuan
   Pemegang Saham Independen, Pemegang Saham Independen dihimbau untuk mengisi
   Formulir Pernyataan Independen dan menandatanganinya di atas meterai Rp10.000.
   Formulir dapat diunduh pada situs web Perseroan (https://www.ssms.co.id).
4. Bagi Para Pemegang saham yang sahamnya dimasukkan dalam penitipan kolektif KSEI,
   Konfirmasi Tertulis untuk Rapat (KTUR) dapat diperoleh di Perusahaan Efek atau di Bank
   Kustodian di mana pemegang saham membuka rekening efeknya.
5. Dengan mengacu kepada POJK Nomor 15/POJK.04/2020 tentang Rencana dan
   Penyelenggaraan Rapat Umum Pemegang Saham Perusahaan Terbuka, Perseroan
   memberikan kesempatan kepada setiap Pemegang Saham yang memutuskan tidak dapat
   hadir Rapat, dapat memberikan kuasa secara elektronik melalui eASY.KSEI sebagaimana
   dirinci di bawah ini maupun secara tertulis kepada Pihak Independen. Kuasa tertulis
   dimaksud diberikan kepada penerima kuasa yang telah memenuhi ketentuan Pasal 85 UUPT.
6. Prosedur pemberian kuasa dan tata cara penyelenggaraan Rapat sebagai berikut:
   a. Para Pemegang Saham dapat memberikan kuasa melalui aplikasi eASY.KSEI
       (https://akses.ksei.co.id) sesuai dengan ketentuan Keputusan Direksi KSEI No. KEP-
       0016/DIR/KSEI/0420 tentang Pemberlakuan Fasilitas Electronic General Meeting System
       KSEI (eASY.KSEI) sebagai Mekanisme Pemberian Kuasa secara Elektronik dalam Proses
       Penyelenggaraan RUPS bagi Penerbit Efek yang merupakan Perusahaan Terbuka dan
       Sahamnya Disimpan dalam Penitipan Kolektif KSEI;
   b. Para Pemegang Saham dapat mengunduh formulir Surat Kuasa di situs web Perseroan
       (https://www.ssms.co.id) yang dapat diisi dan dikirimkan dengan subject “Surat Kuasa
       RUPS” melalui email corporate@ssms.co.id;
   c. Asli surat kuasa wajib diterima oleh Direksi Perseroan di kantor Perseroan, beralamat di
       Gedung Equity Tower, Lantai 43 Unit B, SCBD, Jl. Jenderal Sudirman Kav 52-53, Senayan,
       Kebayoran Baru, Jakarta Selatan, atau Biro Administrasi Efek (“BAE”) Perseroan PT
       DATINDO ENTRYCOM beralamat di Jl. Hayam Wuruk No.28, Jakarta 10210;
   d. Perseroan akan menyediakan bahan Rapat untuk setiap mata acara Rapat sejak tanggal
       Pemanggilan Rapat sampai dengan Rapat diselenggarakan melalui situs web Perseroan
       dan eASY.KSEI;
   e. Notaris dibantu dengan BAE akan melakukan pengecekan dan perhitungan suara setiap
       mata acara Rapat dalam setiap pengambilan keputusan Rapat berdasarkan surat kuasa
       yang telah disampaikan oleh pemegang saham sebagaimana dimaksud dalam huruf a
       diatas;
   f. Tindakan preventif ini tidak menghalangi bagi Para Pemegang Saham yang berkenan
       hadir langsung dalam Rapat, namun dengan tetap memperhatikan pembatasan yang

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      mungkin diterapkan sesuai dengan protokol Pemerintah yang diimplementasikan oleh
      pengelola hotel/gedung atau otoritas setempat;
7. Apabila Para Pemegang Saham tetap bermaksud menghadiri Rapat secara fisik, mohon
   untuk mematuhi prosedur sebagai berikut:
   a. Perseroan memberlakukan pembatasan jumlah peserta yang dapat memasuki ruang
      Rapat, sehubungan dengan keterbatasan kapasitas ruang Rapat.
   b. Para Pemegang Saham (atau kuasanya) yang akan menghadiri Rapat diminta dengan
      hormat untuk membawa dan menyerahkan fotokopi Kartu Tanda Penduduk (KTP) atau
      tanda pengenal lainnya kepada petugas pendaftaran Perseroan, sebelum memasuki
      ruang Rapat;
   c. Bagi Para Pemegang Saham seperti perseroan terbatas, koperasi, yayasan atau dana
      pensiun dan badan hukum lainnya agar membawa fotokopi dari Anggaran Dasarnya yang
      lengkap beserta akta susunan anggota Direksi dan Dewan Komisaris dan/atau pengurus
      yang terakhir.
8. Untuk mempermudah pengaturan dan tertibnya Rapat, Para Pemegang Saham atau
   kuasanya dimohon untuk hadir di tempat Rapat, 30 (tiga puluh) menit sebelum Rapat
   dimulai.



                                 Jakarta, 8 Oktober 2025
                            PT Sawit Sumbermas Sarana Tbk
                                          Direksi




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                                    INVITATION
                                        OF
               EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS AND
                 INDEPENDENT GENERAL MEETING OF SHAREHOLDERS OF
                         PT SAWIT SUMBERMAS SARANA TBK

PT Sawit Sumbermas Sarana Tbk (“Company”) hereby invites the Company’s shareholders
(“Shareholders”) to attend the Extraordinary General Meeting of Shareholders (“EGMS”) and
Independent General Meeting of Shareholders (“Independent GMS”) (collectively named
“Meeting”), which will be held on:

Day, Date      : Thursday, 30 October 2025
Time           : 10:00 WIB – Finished (Independent GMS will be commenced after the EGMS is
finished)
Venue          : Financial Hall, Graha CIMB Niaga, 2nd Floor.
                 Jl. Jend. Sudirman Kav. 58 Jakarta, 12190

The Company made an Announcement of the Meeting Notification on 26 September 2025, which
has been published on the Indonesia Stock Exchange website, the Indonesian Central Securities
Depository website and the Company’s website.

Agenda of the EGMS:
1. Approval for the provision of a guarantee by the Company and/or its subsidiaries in
   connection with syndicated credit facilities that represent more than 50% (fifty percent) of
   the Company's net worth.
2. Approval for the change of Company’s Board of Directors composition.

Explanation of the Agenda of the AGMS:
1. In this agenda, the Company will propose to the Shareholders to approve the Company's plan
   to use a significant portion of its assets or net worth and/or those of its subsidiaries as
   collateral for a syndicated credit facility to be provided by, among others, PT Bank Rakyat
   Indonesia (Persero) Tbk and PT Bank Syariah Indonesia Tbk.
2. In accordance with Article 16.3 of the Company's Articles of Association, which states that
   members of the Board of Directors are appointed by the GMS, the Company in this agenda
   proposes to the Shareholders to approve the appointment of Mr. Henky Satrio Wibowo as a
   member of the Company's Board of Directors.

   The Curriculum Vitae of the prospective member of the Board of Directors who will be
   proposed for appointment at the EGMS can be downloaded from the Company's website.

Agenda of the Independent GMS:
Approval of the plan to acquire shares, which constitutes: (i) a Material Transaction as defined in
Financial POJK Number 17/POJK.04/2020; and (ii) an Affiliated Transaction as defined in POJK
Number 42/POJK.04/2020.

Explanation of the Agenda of the Independent GMS:
In this agenda, the Company proposes to the Independent Shareholders to approve the
transaction plan, which constitutes: (i) a Material Transaction as defined POJK Number
17/POJK.04/2020; and (ii) an Affiliated Transaction as defined in POJK Number 42/POJK.04/2020.


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This refers to the planned transaction for the acquisition of a majority stake in PT Sawit Mandiri
Lestari between the Company as the buyer and PT Citra Borneo Indah as the seller.

Note To Shareholders:
1. The Company will not send separate invitation letters to Shareholders. Therefore, this notice
   serves as the official invitation.
2. Shareholders entitled to attend and cast a vote in the meeting are those whose names are
   recorded in the Company's Register of Shareholders as of 7 October 2025 at 16.00 WIB,
   and/or for shareholders whose shares are held in collective custody at PT Kustodian Sentral
   Efek Indonesia (“KSEI”), are the holders of the securities sub-account at the close of trading
   on the Indonesia Stock Exchange on 7 October 2025 (the recording date).
3. In connection with the agenda of the Independent GMS that require the approval of
   Independent Shareholders, Independent Shareholders are requested to fill out and sign the
   Independent Statement Form with a Rp10.000 duty stamp. The form can be downloaded from
   the Company's website (https://www.ssms.co.id).
4. For Shareholders whose shares are held in collective custody at KSEI, the Written
   Confirmation for the Meeting (KTUR) can be obtained from the Securities Company or
   Custodian Bank where the shareholder opened their securities account.
5. Referring to POJK Number 15/POJK.04/2020 concerning the Plan and Implementation of
   General Meetings of Shareholders of Public Companies, the Company provides an
   opportunity for any Shareholder who is unable to attend the Meeting to grant a proxy
   electronically through eASY.KSEI as detailed below, or in writing to an Independent Party. The
   written proxy must be given to a proxy recipient who has fulfilled the provisions of Article 85
   of the Indonesian Company Law.
6. The procedure for granting a proxy and the process for conducting the Meeting are as follows:
   a. Shareholders may grant a proxy through the eASY.KSEI application
       (https://akses.ksei.co.id) in accordance with the provisions of KSEI Board of Directors
       Decree No. KEP-0016/DIR/KSEI/0420 concerning the Implementation of the KSEI
       Electronic General Meeting System (eASY.KSEI) Facility as an Electronic Proxy
       Mechanism in the GMS Process for Securities Issuers who are Public Companies and
       whose Shares are Stored in KSEI Collective Custody.
   b. Shareholders can download the Proxy Form from the Company's website
       (https://www.ssms.co.id), which can be filled out and sent with the subject “Surat Kuasa
       RUPS” via email to corporate@ssms.co.id.
   c. The original proxy letter must be received by the Company's Board of Directors at the
       Company's office, located at Equity Tower, 43rd Floor Unit B, SCBD, Jl. Jenderal Sudirman
       Kav 52-53, Senayan, Kebayoran Baru, South Jakarta, or by the Company's Securities
       Administration Bureau ("BAE"), i.e. PT DATINDO ENTRYCOM, located at Jl. Hayam Wuruk
       No.28, Jakarta 10210.
   d. The Company will provide Meeting materials for each agenda item on the Company's
       website and eASY.KSEI from the date of the Meeting Notice until the Meeting is held.
   e. The Notary, assisted by the BAE, will check and calculate the votes for each agenda item
       in every decision made at the Meeting based on the proxy letters that have been
       submitted by shareholders as referred to in point a above.

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   f.   These preventive measures do not prevent shareholders from attending the Meeting in
        person, while still observing any restrictions that may be applied in accordance with
        government protocols implemented by the hotel/building management or local
        authorities.
7. If the Shareholders still intend to attend the Meeting in person, please comply with the
   following procedures:
   a. The Company imposes a limit on the number of attendees who can enter the Meeting
        room due to the limited capacity of the venue.
   b. Shareholders (or their proxies) who will attend the Meeting are respectfully requested to
        bring and submit a photocopy of their ID Card (KTP) or other form of identification to the
        Company's registration staff before entering the Meeting room.
   c. For corporate Shareholders such as limited liability companies, cooperatives,
        foundations, or pension funds and other legal entities, please bring a photocopy of your
        complete Articles of Association along with the latest deed of the composition of the
        Board of Directors and Board of Commissioners and/or management.
8. To facilitate the organization and order of the Meeting, shareholders or their proxies are
   requested to arrive at the Meeting venue 30 (thirty) minutes before the Meeting begins.



                                      Jakarta, 8 October 2025
                                 PT Sawit Sumbermas Sarana Tbk
                                         Board of Directors




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