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20231227_HMSP_Pemanggilan RUPS_31562605_lamp3.pdf
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PT HANJAYA MANDALA SAMPOERNA Tbk.
Jl. Rungkut Industri Raya No. 18, Surabaya,
Telp. (031) 8431699, Fax. (031) 8430986
INVITATION TO THE EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS
The Board of Directors of PT Hanjaya Mandala Sampoerna Tbk., domiciled in Surabaya (the "Company"), hereby invites the Company's
Shareholders to attend the Extraordinary General Meeting of Shareholders (the"EGMS"), which will be convened as follows:
Day/Date : Thursday, January 18, 2024
Time : 09:00 am Western Indonesian Time until finished
Venue : PT Hanjaya Mandala Sampoerna Tbk.
Taman Sampoerna Meeting Room
One Pacific Place 18th Fl.,
Sudirman Central Business District (SCBD),
Jl. Jenderal Sudirman Kav. 52-53, Lot 3 & 5,
Jakarta - 12190
With the following Agenda:
1. Approval on Changes in the composition of the Company’s Board of Directors
Pursuant to (i) Article 94 paragraph 1 of the Company Law; (ii) Article 3 of the Financial Services Authority Regulation No.
33/POJK.04/2014 concerning Board of Directors and Board of Commissioners of Issuers or Public Companies; and (iii) Article
15 paragraph 3 of the Company's Articles of Association, the members of the Board of Directors are appointed by the GMS.
General Provisions:
1. This Notice serves as an official invitation for the Shareholders of the Company to attend the EGMS. The Company will not send out
individual invitations to the Company’s Shareholders. Details of the EGMS agenda can be downloaded through the Company's
website (https://www.sampoerna.com/sampoerna/en/investor-relations/press-releases-and-events)
2. The Shareholders of the Company who are entitled to attend or be represented at the EGMS are those whose names are registered
in the Company's Shareholder Register on Thursday, December 22, 2023 at 4 pm Western Indonesian Time and for the scriptless
Shareholders are those whose shares are in the collective custody of the Indonesian Central Securities Depository ("KSEI") and as
recorded in the securities account at the closing of stock trading on Thursday, December 22, 2023.
3. The Shareholders of the Company whose shares have not been registered in KSEI Collective Custody or their lawful proxy who will
attend the Meeting, are required to show the original Collective Share Certificate or submit its copy, and submit a photocopy of
National Identity Card ("KTP") or other evidence of identity to the Registration Officer before entering the Meeting room.
Shareholders whose shares have been registered in KSEI Collective Custody or their lawful proxy who will attend the Meeting, are
required to submit the original Written Confirmation for the Meeting ("KTUR") and a photocopy of their KTP or other evidence of
identity.
4. The participation of the Shareholders in the Meeting may be conducted with the following mechanisms:
a. Attend the Meeting physically; or
b. Attend the Meting electronically via e.ASY.KSEI application.
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The Company encourages Shareholders to register and participate in the Meeting electronically through eASY.KSEI via
https://akses.ksei.co.id/ as provided by KSEI.
a. The deadline for declaring electronic attendance, appointing representatives through electronic proxy (e-proxy), and/or
submitting electronic votes through eASY.KSEI is at 12 pm Western Indonesian Time (WIB) 1 (one) business day before
the Meeting’s date.
b. Shareholders who wish to attend or authorize a representative to attend the Meeting electronically through eASY.KSEI
must consider the following points:
i. Registration process;
ii. Electronic statements and/or opinions submission process;
iii. Voting process; and
iv. Live Broadcast of the Meeting.
5. The Company encourages Shareholders to authorize their presence by way of granting power of attorney including voting and
submitting questions with the following provisions:
1. The Company provide the Power of Attorney form which can be downloaded through the Company’s website
(https://www.sampoerna.com/sampoerna/id/investor-relations/press-releases-and-events) or through e-Proxy which
can be electronically accessed in eASY.KSEI through www.ksei.co.id. The proxy whose names are available in eASY.KSEI
is an Independent Representative appointed by the Company which is the Company’s Share Registrar, PT Raya Saham
Registra (“RSR”), or shareholders’ Custodian Bank.
2. Members of the Board of Directors and the Board of Commissioners and the employees of the Company may act as proxies
at the EGMS, however votes cast by them will not be calculated.
3. Representatives of the Company’s Shareholder in the form of legal entities must submit:
a. Photocopies of their latest Articles of Association; and
b. Deed on the appointment of their incumbent board of directors,
to the Company via email to rsrbae@registra.co.id no later than January 12, 2024, at 4 pm Western Indonesia Time.
6. Materials to be discussed at the Meeting are available on the Company's website
(https://www.sampoerna.com/sampoerna/en/investor-relations/press-releases-and-events) since December 27, 2023, until the
date of the Meeting.
7. The Company advices all Shareholders to attend the Meeting by way of granting proxy to Independent Representative appointed
by the Company which is RSR, the Company’s Share Registrar. However, without intending to prevent Shareholders or their proxies
from attending the Meeting, and in order for the Meeting to run in an orderly, efficient and timely manner, Shareholders or
Shareholders' proxies are requested to attend at the latest 7.30 Western Indonesian Time. The registration process will be closed
at 8.30 Western Indonesian Time.
8. The Company does not provide souvenirs at the Meeting.
Jakarta, December 27, 2023
PT Hanjaya Mandala Sampoerna Tbk.
The Board of Director of the Company
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