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20240912_MFMI_Ringkasan Risalah//Risalah RUPS_31725353_lamp2.pdf
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Nomor: 002/EXT/NOT/IX/2024 Cikarang, 10 September 2024
To : PT. MULTIFILING MITRA INDONESIA, Tbk
Delta Silicon Industrial Park
Jalan Akasia II Blok A7 - 4A Lippo Cikarang - Kabupaten Bekasi
Kode Pos 17550
Re, : Announcement of Summary of Minutes of Extraordinary General Meeting of
Shareholders PT. Multifiling Mitra Indonesia, Tbk
With respect,
I, hereby submit Summary of Minutes of Extraordinary General Meeting of Shareholders of
PT. MULTIFILING MITRA INDONESIA, Tbk, its office at Bekasi Regency (hereinafter shall be referred to as
the “Company”).
That has held the Extraordinary General Meeting of Shareholders (hereinafter shall be referred to as
“Meeting”), on :
Day/Date : Tuesday, 10 September 2024
Venue : PT. Multifiling Mitra Indonesia Tbk
Delta Silicon Industrial Park Jalan Akasia II Blok A7-4A, Lippo Cikarang,
Kabupaten Bekasi 17550
The Company’s Meeting was opened at 10:21 Western Indonesian Time.
As for attendance at the Meeting:
Board of Commissioners in attendance:
Independent Commissioner : Patricia Marina Sugondo
The Company’s Board of Commissioners, who are attending this EGMS virtually:
President Commissioner : Gregory Mark Lever
Commissioner : Richard Gordon Johnstone
The Company’s Board of Directors, who are attending this EGMS virtually:
President Director : Joyce Housien
Director : Siva Kumar K Indran
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The Meeting was attended by Shareholders and/or their proxies of 752,632,700 (seven hundred fifty-
two million six hundred thirty-two thousand seven hundred) shares representing 99.35% (ninety-nine
point thirty-five percent) of 757,581,000 (seven hundred fifty-seven million five hundred eighty-one
thousand) shares constituting all shares issued in the Company and having valid voting rights, taking into
account the Register of Shareholders of the Company as of 16 August 2024.
That the provisions regarding quorum, attendance, and legally binding decision-making must adhere to the
following terms and conditions:
1. Law Number: 40 of 2007 concerning Limited Liability Companies:
Article 86 paragraph (1) of the Company Law stipulates that a GMS may be held if more than 1/2
(one-half) of the total number of shares with voting rights are present or represented in the GMS,
unless the Law and/or the Articles of Association determine a larger quorum;
Article 87 paragraph (1) of the Company Law stipulates that the resolutions of the GMS shall be
adopted based on deliberation for consensus, and paragraph (2) stipulates that in the event that
the resolutions based on deliberation for consensus as referred to are not reached, the
resolutions shall be valid if approved by more than 1/2 (one-half) of the total number of votes cast
unless the law and/or the articles of association determine that the resolutions shall be valid if
approved by a greater number of affirmative votes; and
Article 88 paragraph (1) of the Company Law, stipulates that GMS to amend the articles of
association may be held if at the meeting at least 2/3 (two-thirds) of the total number of shares
with voting rights are present or represented in the GMS and resolutions are valid if approved by
at least 2/3 (two-thirds) of the total number of votes cast, unless the articles of association specify
a quorum to be present and/or provisions on the adoption of GMS resolutions that are greater.
2. The Company's Articles of Association, related to the First Agenda of the Meeting in accordance with
Article 14 Paragraph (2) letter a of the Company's Articles of Association, the Company's GMS can be
held if the GMS is attended by shareholders representing at least 2/3 (two-thirds) of the total shares with
valid voting rights, and resolutions are valid if approved by more than 2/3 (two-thirds) of the total shares
with voting rights present at the GMS.
Furthermore, related to the Second Agenda of the Meeting in accordance with the provisions of Article
14 paragraph (1) letter (a) stipulates that the Company's GMS can be held if more than 1/2 (one-half) of
the total number of shares with voting rights are present or represented and the resolutions of the GMS
are valid if approved by more than 1/2 (one-half) of the total number of shares with voting rights present
at the GMS, unless otherwise specified in the applicable laws and regulations.
3. Financial Services Authority Regulation No. 15/POJK.04/2020 dated 21 April 2020 regarding the
Plan and Implementation of General Meeting of Shareholders of Public Companies Article 41 and article
42 regarding Attendance Quorum and Decision Quorum.
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Therefore, the provisions regarding the quorum as stipulated in the provisions as mentioned have been fulfilled
and this Meeting can be held to discuss the entire Agenda of the Meeting.
I. MEETING AGENDA:
1. Approval of the amendment to Article 3 of the Company's Articles of Association regarding the
Purpose and Objectives and Business Activities along with the discussion of the feasibility study
on the addition of the Company's business activities.
2. Changes in the composition of the Board of Directors, including the determination of
salary/honorarium and/or other benefits for members of the Board of Directors.
II. COMPLIANCE WITH LEGAL PROCEDURES FOR THE CONDUCT OF THE MEETING:
The Company’s Board of Directors has taken the following actions:
1. Delivered the Notice of Meeting in the Company’s Letter No. 046/e49CS/VII/2024 to the Financial
Services Authority on 26 July 2024;
2. Announced the Meeting Plan to the Shareholders on the KSEI Website, the Indonesia Stock Exchange
Website and the Company’s Website on 2 August 2024;
3. Announced the Information Disclosure on 2 August 2024 to the Company’s Shareholders through the
Indonesia Stock Exchange website and the Company’s website;
4. Announcing the Meeting Invitation to the Shareholders on the KSEI Website, the Indonesia Stock
Exchange Website and the Company’s Website on 19 August 2024; as well as
5. Reported and uploaded all the aforementioned documents through the Integrated Electronic Reporting
Facility for Issuers and Public Companies.
Prior to the decision making on the first and second Agenda of the Meeting, the Chairperson of the Meeting
provided an opportunity for Shareholders and their proxies who were physically present and those who cast
their votes through the e-Proxy on the eASY.KSEI Application to pose questions and/or express opinions.
Throughout the course of this Meeting, no questions were raised.
Decisions are made by way of consensus, but if any Shareholder or Shareholder's Proxy does not agree or
casts a blank or abstaining vote, the decision will be made by a vote.
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III. MEETING DECISION RESULTS:
FIRST AGENDA ITEM OF THE MEETING:
The Votes Present Physically and Those Cast via e-Proxy: 752,632,700 Shares
Votes Against : - Shares
Blank Votes : - Shares
Total Votes in Favor : 752,632,700 Shares = 100%
Therefore, the Meeting is Decided by Majority Vote:
1. Approved to amend Article 3 of the Company's Articles of Association regarding the Purpose and
Objectives and Business Activities regarding the addition of the Company's business activities;
2. To grant power and authority to the Board of Directors of the Company with the right of substitution to
take all necessary actions related to the resolutions of this Meeting, including drafting and restating
Article 3 of the Company's Articles of Association regarding the Purpose and Objectives and Business
Activities in a Notarial Deed and submitting it to the competent authority to obtain approval and/or
receipt of notification of amendment to the Articles of Association, doing everything deemed necessary
and useful for such purposes with none of which is excluded in accordance with the Company's Articles
of Association and prevailing laws and regulations, including to make additions/subtractions and/or
adjustments in the amendment to the Articles of Association required by the competent authority.
SECOND AGENDA ITEM OF THE MEETING:
The Votes Present Physically and Those Cast via e-Proxy: 752,632,700 Shares
Votes Against : - Shares
Blank Votes : - Shares
Total Votes in Favor : 752,632,700 Shares = 100%
Therefore, the Meeting is Decided by Majority Vote:
1. Approved the resignation of Sylvia Lestariwati F K as Director of the Company effective as of the
closing of the Meeting, and provided full acquittal and discharge (Acquit et de Charge) as long as
her actions are reflected in the Company’s Financial Statements;
2. Appointed Tonny Hartono as Director of the Company effective as of the closing of this Meeting,
and thereafter the composition of the members of the Board of Commissioners and the Board of
Directors for the term of office as of the closing of this Meeting until the closing of the Annual
General Meeting of Shareholders of the Company for the financial year 2026 to be held in 2027
without prejudice to the authority of the General Meeting of Shareholders of the Company as the
highest organ of the Company to be able to at any time make appointments and/or changes to the
members of the Board of Directors and/or the Board of Commissioners in accordance with the
provisions of the Articles of Association of the Company and the prevailing laws and regulations,
are as follows:
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Board of Commissioners:
President Commissioner : Gregory Mark Lever
Commissioner : Richard Gordon Johnstone
Independent Commissioner : Patricia Marina Sugondo
Board of Directors:
President Director : Joyce Housien
Director : Siva Kumar K Indran
Director : Tonny Hartono
3. Granting authority to the Board of Commissioners to establish a remuneration system, including
salaries or honorariums, allowances, or other forms of remuneration for the members of the Board of
Commissioners and the members of the Board of Directors of the Company, with the formulation basis
grounded on performance orientation, market competitiveness, and alignment with the Company's
financial capacity to fulfill such remuneration, as well as any other necessary matters.
4. Granting authority and power, with substitution rights, to the Board of Directors of the Company to take
all actions related to changes and appointments of the members of the Board of Commissioners and
the Board of Directors, including but not limited to registering the composition of the members of the
Board of Commissioners and the Board of Directors in the Company Register and to submit and sign
all necessary applications and/or documents without any exceptions, in accordance with applicable
regulations and laws.
The Extraordinary General Meeting of Shareholders of the Company was closed at 10:55 Western Indonesian
Time.
The decision of the Extraordinary General Meeting of Shareholders (EGMS) mentioned above is then set
forth in the Deed of Minutes of Meeting dated September ten, two thousand twenty-four (10-09-2024) Number:
03 made by Me, Notary. The copy of the Deed is currently still in the process of being finalized through my
office, Notary.
Thus, this Summary of Meeting Minutes is submitted ahead of the copy of the Deed mentioned above which
I, Notary, will immediately send to the Company after completion.
Names mentioned 11 people and organisations named in the text · linked when the evidence is strong
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Financial Services Authority
p.2 ×2
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Indonesia Stock Exchange
p.3 ×3
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Appointed Tonny Hartono
· Director
p.4
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