20240429_ITIC_Pemanggilan RUPS_31630616_lamp3.pdf

Certified:
PAN
ISO
RP
ISO 9001 : 2015

ISO 14001 : 2015
ISO 45001 : 2018

PT Indonesian Tobacco Tbk.
Jl. Lefjen S. Parman No. 92
Malang 65122, Jawa Timur
INDONESIA

Tel. 462341 491017 (hunting)
Fax. 462341 491407
@ffice@indonesiantobacco.com
wwwindonesiantobacco.com

Peserta Rapat

1. Peserta Rapat adalah para Pemegang Saham yang namanya tercatat
dalam Daftar Pemegang Saham Perseroan pada hari Jumat, tanggal 26
April 2024 pukul 16.00 WIB atau pemilik saldo rekening efek di Penitipan
Kolektif PT Kustodian Sentral Efek Indonesia pada penutupan
perdagangan saham pada hari Jumat, tanggal 26 April 2024 atau
kuasanya telah diberikan kuasa melalui e-Proxy atau kuasa yang sah yang
terdaftar dalam aplikasi eASY.KSEI,

2. Peserta Rapat mempunyai hak untuk menyampaikan pendapat/
pertanyaan dan memberikan suara dalam Rapat.

Undangan

Undangan adalah pihak yang bukan Pemegang Saham yang hadir atas
undangan Direksi dan tidak mempunyai hak untuk mengeluarkan pendapat,
memberikan tanggapan dan/ atau memberikan suara dalam Rapat, kecuali
diminta oleh Pimpinan Rapat.

Bahasa
Rapat akan diselenggarakan dalam Bahasa Indonesia.

Pimpinan Rapat

1. Sesuai dengan Pasal 37 POJK No. 15/POJK.04/2020 tentang Rencana
dan Penyelenggaraan Rapat Umum Pemegang Saham Perusahaan
Terbuka (“POJK 15/2020”) dan Pasal 22 ayat (1) Anggaran Dasar
Perseroan, Rapat dipimpin oleh seorang anggota Dewan Komisaris yang
ditunjuk oleh Dewan Komisaris,

2. Pimpinan Rapat bertanggung jawab atas kelancaran jalannya Rapat dan
berhak memutuskan prosedur Rapat yang belum diatur atau belum cukup
diatur dalam Tata Tertib ini.

Kuorum Rapat

Untuk seluruh mata acara Rapat, ketentuan kuorum kehadiran sebagaimana
diatur dalam Pasal 23 ayat 1 huruf (a) Anggaran Dasar Perseroan, Pasal 86
ayat (1) UU No.40/2007 tentang Perseroan Terbatas, dan Pasal 41 ayat 1 huruf
(a) POJK No.15/2020, RUPS dapat dilangsungkan jika dalam RUPS lebih dari
1/2 (satu per dua) bagian dari jumlah seluruh saham dengan hak suara hadir
atau diwakili, dan keputusan RUPS adalah sah jika disetujui oleh lebih dari 1/2
(satu per dua) bagian dari seluruh saham dengan hak suara yang hadir dalam
RUPS. '

Tanya Jawab

1. Pemegang Saham atau Kuasanya yang mengikuti Rapat secara elektronik
dapat memberikan pertanyaan, pendapat, usul atau saran melalui fitur
“Opinion Statement” pada layar “E-Meeting Hall” milik Pemegang
Saham atau Kuasanya. Pemegang Saham atau Kuasanya memiliki 3 (tiga)
kali kesempatan untuk mengajukan pertanyaan, pendapat, usul atau
saran,

2. Pimpinan Rapat atau salah seorang anggota Direksi yang ditunjuk oleh
Pimpinan Rapat akan menjawab atau menanggapi pertanyaan, pendapat,
usul atau saran yang diajukan baik yang diajukan secara langsung atau
melalui fitur “Flow Text Box” dalam aplikasi eASY.KSEI.

Pemungutan Suara Secara Elektronik
1. Mengingat Rapat dilaksanakan seluruhnya secara elektronik melalui
platform eASY.KSEI, maka para Pemegang Saham yang tidak dapat hadir

Certified:
0)
FE
ISO 9001: 2015

ISO 14001 : 2015
ISO 45001 : 2018

PT Indonesian Tobacco Tbk.
Jl. Letjen S. Parman No. 92
Malang 65122, Jawa Timur
INDONESIA

Tel. 462 341 491017 (hunting)
Fax. 462341 491407
Office@indonesiantobacco.com
wwwiindonesiantobacco.com

wajib memberikan kuasa untuk hadir dan memberikan hak suaranya pada
setiap mata acara Rapat dengan mekanisme e-Proxy dan e-Voting melalui
aplikasi eASY.KSEI. Pemegang Saham yang memberikan kuasa dengan
mekanisme e-Proxy melalui aplikasi eASY.KSEI dianggap telah
menggunakan hak suaranya melalui aplikasi eASY.KSEI,

Peserta Rapat yang hadir secara elektronik melalui aplikasi eASY.KSEI

| wajib memenuhi ketentuan sebagai berikut:

a. Proses pemungutan suara akan dilakukan masing-masing Peserta
Rapat di aplikasi eASY.KSEI pada menu e-Meeting Hall, submenu
Live Broadcasting (selanjutnya disebut e-Voting),

b. e-Voting dapat dilakukan selama masa pemungutan suara dibuka
oleh Perseroan melalui layar e-Meeting Hall dai aplikasi
eASY.KSEI:

C. selama proses e-Voting berlangsung, akan terlihat status Voting for
Agenda item no (J has started' pada kolom “General Meeting Flow
Text,

d. Apabila Peserta Rapat yang akan melakukan e-Voting tidak
memberikan pilihan suara hingga status berubah menjadi Voting
for Agenda item no (| has ended' pada kolom “General Meeting
Flow Text, maka Peserta Rapat tersebut dianggap Tidak
Menentukan Pilihan, dan hak suaranya akan diperhitungkan
Abstain:

e. Prosedur e-Voting dapat dilihat dan diunduh melalui tautan
https://eASY.KSEI.co.id/egken/

3. Berdasarkan Pasal 23 ayat (11) Anggaran Dasar Perseroan, Pemegang
saham dengan hak suara yang hadir dalam RapatUmum Pemegang
Saham namun abstain dianggap mengeluarkan suara yang sama
dengan suara mayoritas pemegang saham yang mengeluarkan suara,

4. Setelah pemungutan suara untuk agenda Rapat selesai dilaksanakan,
seluruh suara yang diberikan Peserta Rapat, baik melalui e-Proxy dan
@e-Voting akan dihitung oleh Biro Administrasi Efek dan hasil perhitungan
suara akan diverifikasi oleh Notaris,

5. Selanjutnya, Notaris akan mengumumkan hasil perhitungan suara
kepada Peserta Rapat.

Penutup
Hal-hal lain yang belum diatur dalam Tata Tertib ini akan ditentukan kemudian
oleh Pimpinan Rapat.

Malang, 29 April 2024
PT Indonesian Tobacco Tbk.
Direksi Perseroan

Certified:
NP
IS0 9001: 2015

ISO 14001 : 2015
ISO 45001 : 2018

PT Indonesian Tobacco Tbk.
Jl. Letjen S. Parman No. 92
Malang 65122, Jawa Timur
INDONESIA

Tel. 462 341 491017 (hunting)
Fax. 462 341 491407
office@indonesiantobacco.com
www.indonesiantobacco.com

RULES OF CONDUCT

ANNUAL GENERAL MEETING OF SHAREHOLDERS

PT INDONESIAN TOBACCO Tbk.

General

This meeting is the Annual General Meeting of Shareholders of PT Indonesian
Tobacco Tbk. (“Company”) which will be held electronically or e-GMS
(hereinafter referred to as the Meeting), with reference to and taking into
account the provisions in the following regulations:

1.

Financial Services Authority (OJK) Regulation No. 15/POJK.04/2020
concerning Planning and Organizing General Meetings of Shareholders of
Public Companies,

Financial Services Authority (OJK) Regulation no. 16/POJK.04/2020
concerning Implementation of Electronic General Meetings of
Shareholders of Public Companies.

Meeting Place & Time

Day/ Date 1 Tuesday, May 21", 2024
Time 1 10.00 am Western Indonesian Time - Finished
Place 1 Oak Room 9" Floor at Mercure Hotel Jakarta Pantai

Indah Kapuk, PIK Avenue Mall, Pantai Indah Kapuk
Boulevard, Jakarta 14470

Mechanism 1 Through physical meetings with limited attendance and

electronically using the "eASY.KSEI" platform as
regulated in POJK No. 16/2020.

Meeting Agendas

1.

Approval of the Board of Directors' Annual Report, Board of Commissioners
Supervisory Report and ratification of the Financial Position Report and the
Company's Statement of Profit and Loss and Other Comprehensive
Income for the financial year ending December 315', 2023,

Approval to determine the use of the Company's Net Profit for the financial
year ending on December 3151, 2023,

Determination of the amount of salary and other allowances for members
of the Board of Directors as well as honorarium and other allowances for
members of the Board of Commissioners of the Company,
Reappointment the Company's Board of Directors members and Board of
Commissioners,

Appointment of a Public Accountant who will audit the Company's Financial
Statements ending on December 315', 2024.

Electronic General Meeting of Shareholders

1.

The Meeting will be held efficiently without reducing the validity of the
Meeting. The meeting was held entirely electronically via the eASY.KSEI
platform (https://akses.ksei.co.id) which has been provided by PT
Kustodian Sentral Efek Indonesia (KSEI). The registration guide and
explanation regarding the use of the eASY.KSEI application (e-Proxy and
e-Voting) can be seen at the link https://akses.ksei.co.id,

. This meeting will only be physically attended by the Company's Board of

Commissioners and Directors, Chair of the Meeting, Corporate Secretary,
the Company's Capital Market Supporting Professional Institutions and
Special Invitees in accordance with the provisions of POJK No. 15 of 2020.

Certified:
ISO
ISO 9001 :2015

ISO 14001 : 2015
ISO 45001 : 2018

PT Indonesian Tobacco Tbk.
Jl. Letjen $. Parman No. 92
Malang 65122, Jawa Timur
INDONESIA

Tel. 462341 491017 (hunting)
Fax. 462341 491407
Office@indonesiantobacco.com
www.indonesiantobacco.com

Meeting Participants

1. Meeting participants are Shareholders whose names are registered in the
Company's Register of Shareholders on Friday, April 26", 2024 at 16.00
Western Indonesian Time or owners of securities account balances in the
Collective Custody of PT Kustodian Sentral Efek Indonesia at the close of
share trading on Friday, April 26", 2024 orthe proxy has been given power
of attorney via e-Proxy or a valid proxy registered in the eASY.KSEI
application,

2. Meeting participants have the right to express opinions/guestions and vote
at the Meeting.

Invitation

Invitees are parties who are not Shareholders who attend at the invitation of
the Board of Directors and do not have the right to express opinions, provide
responses and/or vote at the Meeting, unless reguested by the Chair of the
Meeting.

Language
The meeting will be held in Bahasa Indonesia.

Meeting Chairman

1. In accordance with Article 37 POJK No. 15/POJK.04/2020 concerning
Planning and Implementation of the General Meeting of Shareholders of
Public Companies ("POJK 15/2020”) and Article 22 paragraph (1) of the
Company's Articles of Association, the Meeting is chaired by a member of
the Board of Commissioners appointed by the Board of Commissioners,

2. The Chairman of the Meeting is responsible for the smooth running of the
Meeting and has the right to decide on Meeting procedures that have not
been regulated or are not sufficiently regulated in these Rules of Conduct.

Meeting @uorum

For all Meeting agenda items, the attendance guorum provisions are as
regulated in Article 23 paragraph 1 letter (a) of the Company's Articles of
Association, Article 86 paragraph (1) Law No. 40/2007 concerning Limited
Liability Companies, and Article 41 paragraph 1 letter (a) POJK No.15/2020: A
GMS can be held if at the GMS more than 1/2 (one half) of the total shares with
voting rights are present or represented, and the GMS decision is valid if
approved by more than 1/2 (one half) of the total shares with voting rights
present at the GMS. "

Auestion & Answer

1. Shareholders or their Proxies who participate in the Meeting electronically
can provide guestions, opinions, proposals or suggestions via the
"Opinion Statement" feature on the "E-Meeting Hall" screen belonging
to the Shareholders or their Proxies. Shareholders or their proxies have 3
(three) opportunities to submit guestions, opinions, proposals or
suggestions,

2. The Chair of the Meeting or a member of the Board of Directors appointed
by the Chair of the Meeting will answer or respond to guestions, opinions,
proposals or suggestions submitted either directly or via the "Flow Text
Box" feature in the eASY.KSEI application.

Electronic Voting
1. Considering that the Meeting is held entirely electronically via the
@ASY.KSEI platform, Shareholders who cannot attend are reguired to

Certified:
ISO
RP
ISO 9001: 2015

ISO 14001 : 2015
ISO 45001 : 2018

PT Indonesian Tobacco Tbk.
Jl. Letjen $. Parman No. 92
Malang 65122, Jawa Timur
INDONESIA

Tel. 462341 491017 (hunting)
Fax. 462341 491407
Office@indonesiantobacco.com
www.iindonesiantobacco.com

provide power of attorney to attend and cast their voting rights on each
agenda item of the Meeting using the e-Proxy and e-Voting mechanism via
the eASY.KSEI application. Shareholders who provide power of attorney
using the e-Proxy mechanism via the eASY.KSEI application are deemed
to have exercised their voting rights via the eASY.KSEI application,

Meeting participants who attend electronically via the eASY.KSEI

| application are reguired to fulfill the following conditions:

a. The voting process will be carried out by each Meeting Participant in
the eASY.KSEI application in the e-Meeting Hall menu, Live
Broadcasting submenu (hereinafter referred to as e-Voting),

b. e-Voting can be done during the voting period opened by the Company
via the e-Meeting Hall screen on the eASY.KSEI application:

Cc. during the e-Voting process, the status "Voting for Agenda item no |J
has started' will appear in the "General Meeting Flow Text' column,

d. If the Meeting Participant who will carry out e-Voting does not provide
a voting choice until the status changes to "Voting for Agenda item no
| J has ended' in the 'General Meeting Flow Text' column, then the
Meeting Participant is deemed not to have made a Choice, and his or
her voting rights will be counted as Abstain:

e. The e-Voting procedure can be viewed and downloaded via the link
https://eASY.KSEI.co.id/egken/

Based on Article 23 paragraph (11) of the Company's Articles of

Association, shareholders with voting rights who attend the General

Meeting of Shareholders but abstain are deemed to have cast the same

vote as the majority of shareholders who cast votes,

. After voting for the Meeting agenda has been completed, all votes cast by

Meeting Participants, both via e-Proxy and e-Voting will be counted by the
Securities Administration Bureau and the vote counting results will be
verified by a Notary,

Next, the Notary will announce the results of the vote count to the Meeting
Participants.

Closing
Other matters that have not been regulated in these Rules and Regulations will
be determined later by the Chair of the Meeting.

Malang, April 29", 2024
PT Indonesian Tobacco Tbk.
Board of Directors of The Company