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20230823_HMSP_Ringkasan Risalah//Risalah RUPS_31383394_lamp2.pdf

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Page 1
                                        AULIA TAUFANI, SH
                                         NOTARY IN JAKARTA
                  Decree of the Minister of Law and Human Rights of the Republic of Indonesia
                       NO : AHU-00081.AH.02.02.YEAR 2017, DATE : 28 December 2017
             MENARA SUDIRMAN 18th Floor Lot ABD, Jl. Jenderal Sudirman Kav. 60 South Jakarta 12190
                                      Tel: 5204778 (hunting), Fax : 5204780
                                             Email : taufani@ ataa.id



                                                            Jakarta, 21 August 2023

Number : 14/VIII/2023                                     To:
Subject : Summary of the Minutes of the                   PT HANJAYA MANDALA SAMPOERNA Tbk.
          Extraordinary General Meeting of Shareholder of at One Pacific Place, 18th Floor,
          PT HANJAYA MANDALA SAMPOERNA Tbk. Jl . Jenderal Sudirman Kav. 52-53, Lot 3 & 5
                                                           Sudirman Central Business District (SCBD),
                                                          Jakarta - 12190

Dear Sirs,

I hereby submit the Summary of the Minutes of the Extraordinary General Meeting of Shareholders (hereinafter
referred to as the ”Meeting”) of “PT HANJAYA MANDALA SAMPOERNA Tbk.”, domiciled in Surabaya
(hereinafter referred to as the “Company”) which has been convened on:

Day/Date        : Monday, August 21, 2023
Time            : 09:00 WIB – 09:12 WIB
Venue           : One Pacific Place, 18th Floor,
                  Sudirman Central Business District (SCBD),
                  Jl . Jenderal Sudirman Kav. 52-53,Lot 3 & 5,
                  Jakarta - 12190

Attendance      : - Board of Commissioners :      1. John Gledhill (*)            President Commissioner
                                                  2. Paul Norman Janelle (*)      Vice President Commissioner
                                                  3. Justin Guy Mayall (*)        Independent Commissioner
                                                  4 . Luthfi Mardiansyah          Independent Commissioner

                 - Directors                :     1. Vasileios Gkatzelis          President Director
                                                  2. The Ivan Cahyadi             Director
                                                  3. Elvira Lianita               Director
                                                  4. Francisca Rahardja           Director
                                                  5. Sharmen Karthigasu           Director
                                                  6. Dina Lombardi                Director
                                                  7. Sergio Colarusso             Director

                  - Shareholders : 109,195,987,615 shares (93.8771%) of the total 116,318,076,900 shares

                  *) present via teleconference


I. MEETING AGENDA
    1. Approval on Changes in the composition of the Company’s Board of Directors

II. FULFILLMENT OF LEGAL PROCEDURES FOR MEETING IMPLEMENTATION
       1. Notification of the Plan to Hold the Meeting on July 4, 2023;
       2. Change of Notice of the Plan to Hold the Meeting on July 13, 2023;
       3. Announcement of the Meeting on July 13, 2023;
       4. Invitation of the Meeting on July 28, 2023; and
       5. Rectification of the Invitation to the Meeting on August 1, 2023.
Page 2
                                        AULIA TAUFANI, SH
                                        NOTARY IN JAKARTA
                 Decree of the Minister of Law and Human Rights of the Republic of Indonesia
                      NO : AHU-00081.AH.02.02.YEAR 2017, DATE : 28 December 2017
            MENARA SUDIRMAN 18th Floor Lot ABD, Jl. Jenderal Sudirman Kav. 60 South Jakarta 12190
                                     Tel: 5204778 (hunting), Fax : 5204780
                                            Email : taufani@ ataa.id


III. MEETING DECISION
     AGENDA OF THE MEETING
     - The Meeting provides an opportunity for the shareholders or their proxies who are present to ask questions
       and/or provide opinions related to the Agenda of the Meeting.
     - On the question and answer session, there were no shareholders or their proxies who were present at the
       Meeting who asked questions and/or opinions.
     - Decision making is done through verbal and electronic voting.
     - Whereas the results of the voting are as follows:
           a. Shareholders or their proxies who disagreed as many as 40,477,000 shares or 0.03707% of the total
               valid shares present at the Meeting.
           b. Shareholders or proxies of shareholders who abstained were 4,508,800 shares or 0.00413% of the
               total valid shares present at the Meeting.
           c. The shareholders or their proxies who agreed were 109,151,001,815 shares or 99.9588% of the
               total valid shares present at the Meeting.
           in accordance with the provisions of the Financial Services Authority Regulation No.15/POJK.04/2020
           concerning the Planning and Organizing of the General Meeting of Shareholders of a Public Company,
           the abstention vote follows the majority vote, thus the total number of votes that agree is
           109,155,510,615 shares or 99,96293% of the total of all valid shares present at the Meeting decided to
           approve the proposed resolutions of the Agenda of the Meeting.

        The resolutions of the Meeting Agenda are as follows:

      1. Approve the appointment of Gunnar Beckers as Director of the Company who will replace Francisca
         Rahardja, effective from September 1, 2023, with a term of office until the close of the Annual
         General Meeting of Shareholders in 2025. Additionally, to approve the release and discharge (acquit
         et de charge) to Francisca Rahardja from any and all liabilities and responsibilities in respect of her
         managerial activities performed in the interest of the Company for the period from January 1, 2023,
         up to and including August 31, 2023, to the extend that such activities are reflected in the audited
         Financial Statements of the Company ended on 31 December 2023.

      2. Approve the appointment of Johan Bink as Director of the Company who will replace Dina
         Lombardi, effective from September 1, 2023, with a term of office until the close of the Annual
         General Meeting of Shareholders in 2025. Additionally, to approve the release and discharge (acquit
         et de charge) to Dina Lombardi from any and all liabilities and responsibilities in respect of her
         managerial activities performed in the interest of the Company for the period from January 1, 2023,
         up to and including August 31, 2023, to the extend that such activities are reflected in the audited
         Financial Statements of the Company ended on 31 December 2023.

       Thus, as of 1 September 2023, the composition of the Board of Directors of the Company shall be as
       follows:

          Board of Directors:
          President Director                   : Vasileios Gkatzelis
          Director                             : Sergio Colarusso
          Director                             : The Ivan Cahyadi
          Director                             : Elvira Lianita
          Director                             : Sharmen Karthigasu
          Director                             : Gunnar Beckers
          Director                             : Johan Bink
Page 3
                                    AULIA TAUFANI, SH
                                     NOTARY IN JAKARTA
              Decree of the Minister of Law and Human Rights of the Republic of Indonesia
                   NO : AHU-00081.AH.02.02.YEAR 2017, DATE : 28 December 2017
         MENARA SUDIRMAN 18th Floor Lot ABD, Jl. Jenderal Sudirman Kav. 60 South Jakarta 12190
                                  Tel: 5204778 (hunting), Fax : 5204780
                                         Email : taufani@ ataa.id



   3. Approve the granting of authorization to the Board of Directors and/or Corporate Secretary of the
      Company with substitution right to restate these resolutions in a notarial deed form and to perform
      any and all acts required by the authorities and in general, to perform any and all acts deemed
      necessary or appropriate in relation to the appointment of members of the Board of Directors,
      including to make amendments and/or supplements required for the change of composition of the
      Board of Directors of the Company in such format or manner as deem acceptable by the authorities.

The above-mentioned Meeting resolutions are stated in the Deed of Minutes of Meeting dated August 21, 2023,
Number 29, which was made by me, the Notary. The copy of the deed is currently still in the process of being
completed at our office.

Thus, this resume is submitted before a copy of the above deed which I will immediately send to the Company
upon completion.


                                                     Yours faithfully,
                                                     Notary in Jakarta,


                                                     signed and sealed



                                                     AULIA TAUFANI, S.H.

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