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20230823_HMSP_Ringkasan Risalah//Risalah RUPS_31383394_lamp2.pdf
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Page 1
AULIA TAUFANI, SH
NOTARY IN JAKARTA
Decree of the Minister of Law and Human Rights of the Republic of Indonesia
NO : AHU-00081.AH.02.02.YEAR 2017, DATE : 28 December 2017
MENARA SUDIRMAN 18th Floor Lot ABD, Jl. Jenderal Sudirman Kav. 60 South Jakarta 12190
Tel: 5204778 (hunting), Fax : 5204780
Email : taufani@ ataa.id
Jakarta, 21 August 2023
Number : 14/VIII/2023 To:
Subject : Summary of the Minutes of the PT HANJAYA MANDALA SAMPOERNA Tbk.
Extraordinary General Meeting of Shareholder of at One Pacific Place, 18th Floor,
PT HANJAYA MANDALA SAMPOERNA Tbk. Jl . Jenderal Sudirman Kav. 52-53, Lot 3 & 5
Sudirman Central Business District (SCBD),
Jakarta - 12190
Dear Sirs,
I hereby submit the Summary of the Minutes of the Extraordinary General Meeting of Shareholders (hereinafter
referred to as the ”Meeting”) of “PT HANJAYA MANDALA SAMPOERNA Tbk.”, domiciled in Surabaya
(hereinafter referred to as the “Company”) which has been convened on:
Day/Date : Monday, August 21, 2023
Time : 09:00 WIB – 09:12 WIB
Venue : One Pacific Place, 18th Floor,
Sudirman Central Business District (SCBD),
Jl . Jenderal Sudirman Kav. 52-53,Lot 3 & 5,
Jakarta - 12190
Attendance : - Board of Commissioners : 1. John Gledhill (*) President Commissioner
2. Paul Norman Janelle (*) Vice President Commissioner
3. Justin Guy Mayall (*) Independent Commissioner
4 . Luthfi Mardiansyah Independent Commissioner
- Directors : 1. Vasileios Gkatzelis President Director
2. The Ivan Cahyadi Director
3. Elvira Lianita Director
4. Francisca Rahardja Director
5. Sharmen Karthigasu Director
6. Dina Lombardi Director
7. Sergio Colarusso Director
- Shareholders : 109,195,987,615 shares (93.8771%) of the total 116,318,076,900 shares
*) present via teleconference
I. MEETING AGENDA
1. Approval on Changes in the composition of the Company’s Board of Directors
II. FULFILLMENT OF LEGAL PROCEDURES FOR MEETING IMPLEMENTATION
1. Notification of the Plan to Hold the Meeting on July 4, 2023;
2. Change of Notice of the Plan to Hold the Meeting on July 13, 2023;
3. Announcement of the Meeting on July 13, 2023;
4. Invitation of the Meeting on July 28, 2023; and
5. Rectification of the Invitation to the Meeting on August 1, 2023.
Page 2
AULIA TAUFANI, SH
NOTARY IN JAKARTA
Decree of the Minister of Law and Human Rights of the Republic of Indonesia
NO : AHU-00081.AH.02.02.YEAR 2017, DATE : 28 December 2017
MENARA SUDIRMAN 18th Floor Lot ABD, Jl. Jenderal Sudirman Kav. 60 South Jakarta 12190
Tel: 5204778 (hunting), Fax : 5204780
Email : taufani@ ataa.id
III. MEETING DECISION
AGENDA OF THE MEETING
- The Meeting provides an opportunity for the shareholders or their proxies who are present to ask questions
and/or provide opinions related to the Agenda of the Meeting.
- On the question and answer session, there were no shareholders or their proxies who were present at the
Meeting who asked questions and/or opinions.
- Decision making is done through verbal and electronic voting.
- Whereas the results of the voting are as follows:
a. Shareholders or their proxies who disagreed as many as 40,477,000 shares or 0.03707% of the total
valid shares present at the Meeting.
b. Shareholders or proxies of shareholders who abstained were 4,508,800 shares or 0.00413% of the
total valid shares present at the Meeting.
c. The shareholders or their proxies who agreed were 109,151,001,815 shares or 99.9588% of the
total valid shares present at the Meeting.
in accordance with the provisions of the Financial Services Authority Regulation No.15/POJK.04/2020
concerning the Planning and Organizing of the General Meeting of Shareholders of a Public Company,
the abstention vote follows the majority vote, thus the total number of votes that agree is
109,155,510,615 shares or 99,96293% of the total of all valid shares present at the Meeting decided to
approve the proposed resolutions of the Agenda of the Meeting.
The resolutions of the Meeting Agenda are as follows:
1. Approve the appointment of Gunnar Beckers as Director of the Company who will replace Francisca
Rahardja, effective from September 1, 2023, with a term of office until the close of the Annual
General Meeting of Shareholders in 2025. Additionally, to approve the release and discharge (acquit
et de charge) to Francisca Rahardja from any and all liabilities and responsibilities in respect of her
managerial activities performed in the interest of the Company for the period from January 1, 2023,
up to and including August 31, 2023, to the extend that such activities are reflected in the audited
Financial Statements of the Company ended on 31 December 2023.
2. Approve the appointment of Johan Bink as Director of the Company who will replace Dina
Lombardi, effective from September 1, 2023, with a term of office until the close of the Annual
General Meeting of Shareholders in 2025. Additionally, to approve the release and discharge (acquit
et de charge) to Dina Lombardi from any and all liabilities and responsibilities in respect of her
managerial activities performed in the interest of the Company for the period from January 1, 2023,
up to and including August 31, 2023, to the extend that such activities are reflected in the audited
Financial Statements of the Company ended on 31 December 2023.
Thus, as of 1 September 2023, the composition of the Board of Directors of the Company shall be as
follows:
Board of Directors:
President Director : Vasileios Gkatzelis
Director : Sergio Colarusso
Director : The Ivan Cahyadi
Director : Elvira Lianita
Director : Sharmen Karthigasu
Director : Gunnar Beckers
Director : Johan Bink
Page 3
AULIA TAUFANI, SH
NOTARY IN JAKARTA
Decree of the Minister of Law and Human Rights of the Republic of Indonesia
NO : AHU-00081.AH.02.02.YEAR 2017, DATE : 28 December 2017
MENARA SUDIRMAN 18th Floor Lot ABD, Jl. Jenderal Sudirman Kav. 60 South Jakarta 12190
Tel: 5204778 (hunting), Fax : 5204780
Email : taufani@ ataa.id
3. Approve the granting of authorization to the Board of Directors and/or Corporate Secretary of the
Company with substitution right to restate these resolutions in a notarial deed form and to perform
any and all acts required by the authorities and in general, to perform any and all acts deemed
necessary or appropriate in relation to the appointment of members of the Board of Directors,
including to make amendments and/or supplements required for the change of composition of the
Board of Directors of the Company in such format or manner as deem acceptable by the authorities.
The above-mentioned Meeting resolutions are stated in the Deed of Minutes of Meeting dated August 21, 2023,
Number 29, which was made by me, the Notary. The copy of the deed is currently still in the process of being
completed at our office.
Thus, this resume is submitted before a copy of the above deed which I will immediately send to the Company
upon completion.
Yours faithfully,
Notary in Jakarta,
signed and sealed
AULIA TAUFANI, S.H.
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