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20250414_EAST_Ringkasan Risalah//Risalah RUPS_31875260_lamp2.pdf
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SUMMARY OF MINUTES
ANNUAL GENERAL MEETING OF SHAREHOLDERS
PT EASTPARC HOTEL Tbk
FINANCIAL YEAR OF 2024
PT Eastparc Hotel Tbk, a company established under the laws and regulations of the Republic of
Indonesia, domiciled in Sleman Regency (the “Company”) hereby announces that the Company
has held the Annual General Meeting of Shareholders for the Financial Year of 2024 (“Meeting”) on
April 10, 2025.
I. Location, place and date
Date and time : Thursday, April 10, 2025
Time : 14.17 WIB - 15.10 WIB
Place : Eastparc Hotel Yogyakarta
Jl. Kapas No. 01, Caturtunggal, Depok, Sleman, Yogyakarta
II. Meeting Agenda
1. Approval of the Company's Annual Report and Ratification of the Company's Financial
Statements for the financial year of 2024.
2. Determination of the use of the Company's net profit for the financial year of 2024.
3. Approval of the appointment of a Public Accountant to audit the Company's books for the
Company’s financial year ending December 31, 2025.
4. Approval of changes and reappointment of all or part of the members of the Board of
Directors and members of the Board of Commissioners; and
5. Approval to grant power and authority to the Board of Commissioners to determine the
amount of salaries and allowances for members of the Board of Directors and Board of
Commissioners.
III. The presence of the Company's Board of Commissioners and Directors
Members of the Board of Commissioners and Directors that attended at the Meeting are as
follows:
Board of Commissioners
President Commissioner : Muhammad Anwar Karim
Independent Commissioner : Edwin Jayandaru
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Directors
President Director : Khalid Bin Omar Abdat
Director : Helmi Khalid Abdat
Director : Wahyudi Eko Sutoro
Director : Muhammad Anis
IV. The number of shares with valid voting rights whose holders/owners are present or
represented by their proxies at the Meeting and the percentage of the total shares
issued by the Company that have valid voting rights.
The meeting was attended by 2,448,705,060 (two billion four hundred fourty eight million seven
hundred five thousand sixty) shares with voting rights equivalent to 59,34% (fifty nine point
three four percent) of the total shares with voting rights valid votes that have been issued by
the Company.
V. Provision of opportunities to ask questions and/or provide opinions regarding the
agenda of the Meeting
At the end of the discussion of each agenda item of the Meeting, the Chairman of the Meeting
provides an opportunity for the shareholders or their representatives present at the Meeting to
ask questions and/or give opinions.
Events Number of Shareholders Asking Questions/Opinions
First None of the shareholders and/or their proxies raised questions or
opinions.
Second None of the shareholders and/or their proxies raised questions or
opinions.
Third None of the shareholders and/or their proxies raised questions or
opinions.
Fourth None of the shareholders and/or their proxies raised questions or
opinions.
Fifth None of the shareholders and/or their proxies raised questions or
opinions.
VI. Meeting Decision-Making Mechanism
1. Each share gives the holder the right to cast 1 (one) vote. If a shareholder has more than 1
(one) share, then he or his legal proxy is only required to vote once and the vote represents
all the shares he owns.
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2. All decisions are taken based on deliberation for consensus. In the event that a decision
based on deliberation is not reached, then the decision is made by voting.
3. In the event that a decision based on deliberation to reach a consensus is not reached, then
for Shareholders or their proxies who are physically present, decisions are taken based on
voting in the following way:
a. Shareholders or their proxies who vote against will be asked to raise their hands and
fill out a voting card by voting against.
b. Shareholders or their proxies who cast abstain or blank votes will be asked to raise
their hands and fill out a ballot card by voting for abstention or blank. An abstention or
blank vote means that they are deemed to have cast the same vote as the majority of
the voting shareholders.
4. For Shareholders or their proxies who attend electronically, the electronic voting process
takes place in the eASY.KSEI application on the E-Meeting Hall menu, Live Broadcasting
sub-menu .
5. When the electronic voting period for each item on the agenda of the Meeting begins, the
system will automatically run the voting time by counting down for a maximum of 1 (one)
minutes. During the electronic voting process, the status “Voting for agenda item no [ ] has
started” will appear in the 'General Meeting Flow Text' column . If the shareholders or their
proxies do not vote for certain agenda items until the Meeting status shown in the 'General
Meeting Flow Text' column changes to “Voting for agenda item no [ ] has ended” , then it will
be deemed to have voted Abstain for the relevant agenda of the Meeting.
6. Voting time during the electronic voting process is the standard time specified in the
eASY.KSEI application. In this Meeting it was decided that the voting time was 1 (one)
minutes, unless the Chairperson of the Meeting decided otherwise.
7. For the agenda items in this Meeting, in accordance with the provisions of Article 15
paragraph (2) letter i of the Company's Articles of Association, the resolutions of the GMS
are valid if approved by more than 1/2 (one half) of the total shares with voting rights
present at the meeting. Meeting.
8. At the end of each voting, the Notary will read out the results of the voting.
VII. Voting Results and Meeting Resolutions
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First Agenda
Total Votes
Agree Don't agree Abstain (Majority Vote +
Abstain)
2.448.503.660 200.000 votes/ 1.400 votes/ 2.448.505.060 votes/
votes/ 0,0082% 0,000057% 99,992%
99,992% (Agree)
Meeting Resolutions:
1. Approved the 2024 Annual Report (including the Board of Commissioners' Report, the
Board of Directors' Report, and the audited Financial Statements for the 2024 financial
year).
2. Provide full release and discharge of responsibility (acquit et de charge) to all members of
the Company's Board of Commissioners and Board of Directors for the 2024 financial year.
Second Agenda
Total Votes
Agree Don't agree Abstain (Majority Vote +
Abstain)
2.448.492.660 211.000 votes/ 1.400 votes/ 2.448.494.060 votes/
votes/ 0,0086% 0,000057% 99,991%
99,991% (Agree)
Meeting Resolutions:
Approved the use of the Company's net profit for the financial year of 2024 as follows:
1. IDR 150,000,000 (one hundred fifty million rupiah) for the mandatory reserve fund.
2. Approve the distribution of interim dividends for the financial year of 2024 from the
Company's current year profit for the period ending December 31, 2024 as follows:
● Amounting to IDR 1.50 per share or a total of IDR 6,189,608,004 (six billion one
hundred eighty nine million six hundred eight thousand four rupiah) to the shareholders
of the Company whose names are registered in the register of shareholders of the
Company on June 6, 2024 at 16.00 WIB and the payment has been made on June 20,
2024.
● Amounting to IDR 1.25 per share or a total of IDR 5,158,006,670 (five billion one
hundred fifty eight million six thousand six hundred and seventy rupiah) to
shareholders whose names are registered in the Company's register of shareholders
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on September 25, 2024 at 16.00 WIB and the payment has been made on October 3,
2024; and
● A total of IDR 3,5 per share or a total of IDR 14,442,418,676 (fourteen billion four
hundred fourty two million four hundred eighteen thousand six hundred and seventy
six rupiah) to shareholders whose names are registered in the register of shareholders
of the Company on December 16, 2024 at 16.00 WIB and the payment has been
made on December 27, 2024
● Thus, the total interim dividends of the Company for the financial year ending on
December 31, 2024 that has been paid is IDR 6.25 (six point two five rupiah) per
share or IDR 25,790,033,350 (twenty five billion seven hundred ninety million thirty
three thousand three hundred and fifty rupiah).
3. Not distributing final dividends for the 2024 financial year.
This is by considering the sustainability of the Company's economy and business to be able
to provide better results for shareholders and stakeholders in the future.
This policy is an anticipatory effort made by the Company by reducing official travel by up to
50% in accordance with the regulations regarding Presidential Instruction (Inpres) Number
1 of 2025 concerning the Efficiency of State Spending in the Implementation of the 2025
State Budget and Regional Budget.
The decision to withhold dividends is not an indication of the company's inability to generate
profits, but rather a strategy to strengthen its financial position and create long-term value
for shareholders. We believe that with the right strategy in business development, service
improvement, and adaptation to regulatory changes, Eastparc Hotel Yogyakarta will be able
to create greater value for investors in the future. We remain committed to maintaining
transparency and providing regular updates on the company's business developments.
We thank you for your understanding and support for this strategic decision. We believe
that this step will bring greater benefits to all stakeholders in the future.
4. While the rest is recorded as retained earnings.
Third Agenda
Total Votes
Agree Don't agree Abstain (Majority Vote +
Abstain)
2.448.502.660 200.000 votes/ 2.400 votes/ 2.448.505.060 votes/
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votes/ 0,0082% 0,000098% 99,992%
99,992% (Agree)
Meeting Resolutions:
1. Approved the appointment of the Public Accounting Firm of Sandra Pracipta, CPA to
conduct an audit of the Company's financial statements for the 2025 financial year.
2. Giving authority to the Board of Directors of the Company to determine the amount of
honorarium for the Public Accounting Firm; and
3. Approve the delegation of authority to the Company's Board of Commissioners to appoint
another Public Accountant and/or Public Accounting Firm in accordance with the
recommendations of the Audit Committee and applicable regulations, in the event that the
appointed Public Accountant and/or Public Accounting Firm for any reason whatsoever is
unable to complete the provision of audit services or is prevented from conducting an audit
of the Company's Financial Statements for the 2025 Financial Year.
Fourth Agenda
Total Votes
Agree Don't agree Abstain (Majority Vote +
Abstain)
2.448.485.960 212.000 votes/ 7.100 votes/ 2.448.493.060 votes/
votes/ 0,0087% 0,00029% 99,991%
99,991% (Agree)
Meeting Resolutions:
1. Granting release and discharge of responsibility (volledig acquit et de charge) to all
members of the Board of Directors and Board of Commissioners for the management and
supervisory actions carried out during their term of office as of March 29, 2022 until the
closing of this Meeting, as long as these actions are recorded in the Annual Report and
Financial Report and the Company's records, and do not constitute a criminal act or
violation of the provisions of applicable laws and regulations.
2. To honorably dismiss the following names as members of the Company's Board of
Commissioners:
Mr. Edwin Jayandaru as Independent Commissioner
The Company expresses its highest appreciation and expresses its deepest gratitude to Mr.
Edwin Jayandaru for his dedication and services during his tenure as a member of the
Company's Board of Commissioners.
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3. Reappoint Mr. Muhammad Anwar Karim as President Commissioner from the closing of
this Meeting until the closing of the Company's third Annual General Meeting of
Shareholders, without prejudice to the rights of the Company's General Meeting of
Shareholders to dismiss him at any time.
4. Appoint Ms. Fenty Yudyastuti as the Company's Independent Commissioner effective from
the closing of this Meeting until the closing of the Company's third Annual General Meeting
of Shareholders, without prejudice to the rights of the Company's General Meeting of
Shareholders to dismiss her at any time.
5. Reappoint all members of the Company's Board of Directors effective as of the closing of
this Meeting until the closing of the Company's third Annual General Meeting of
Shareholders, without prejudice to the rights of the Company's General Meeting of
Shareholders to dismiss them at any time, as stated below:
a. Reappointment of Mr. Khalid Bin Omar Abdat as President Director of the Company.
b. Reappointment of Mr. Helmi Khalid Abdat as Director of the Company.
c. Reappointment of Mr. Wahyudi Eko Sutoro as Director of the Company.
d. Reappointment of Mr. Muhammad Anis as Director of the Company.
6. Affirming that the composition of the Company's Board of Directors and Board of
Commissioners is effective as of the closing of this Meeting until the closing of the
Company's third Annual General Meeting of Shareholders, without prejudice to the rights of
the Company's General Meeting of Shareholders to dismiss them at any time, as follows:
Board of Commissioners of the Company
President Commissioner : Muhammad Anwar Karim
Independent Commissioner : Fenty Yudyastuti
Board of Directors of the Company
President Director : Khalid Bin Omar Abdat
Director : Helmi Khalid Abdat
: Wahyudi Eko Sutoro
: Muhammad Anis
7. Granting power of attorney with the right of substitution to the Company's Board of Directors
to state the decisions of this Meeting in the form of a notarial deed and to appear before a
Notary or authorized official, and to make adjustments or improvements as necessary if
required by the authorized party for the purposes of implementing the contents of the
meeting's decisions.
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Fifth Agenda
Total Votes
Agree Don't agree Abstain (Majority Vote +
Abstain)
2.448.496.960 201.000 votes/ 7.100 votes/ 2.448.504.060 votes/
votes/ 0,0082% 0,00029% 99,992%
99,992% (Agree)
Meeting Resolutions:
1. Giving authority and power to the Company's Board of Commissioners to determine
salaries, honorariums, incentives and/or allowances for members of the Board of Directors
and members of the Board of Commissioners of the Company for the 2025 financial year,
the implementation of which will be adjusted by taking into account applicable laws and
regulations.
Yogyakarta, April 14, 2025
PT Eastparc Hotel Tbk
Directors
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Names mentioned 9 people and organisations named in the text · linked when the evidence is strong
unresolved
person
Sandra Pracipta
p.6
unresolved
person
Reappoint Mr. Muhammad Anwar Karim
· President Commissioner
p.7 ×4
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