20240416_PTBA_Pemanggilan RUPS_31626161_lamp3.pdf

Determination of Public Accountants (AP) and/or Public Accounting Firms (KAP) to audit
the Company's Consolidated Financial Statements and Financial Statements of the Micro
and Small Business Funding Program (PUMK) for the 2024 Financial Year.

Changes in the composition of the Company's Board of Management.

Elucidation:

First Agenda is held in accordance with Article 21 paragraph (2) and paragraph (3) of the
Company's Articles of Association in conjunction with Article 66, Article 67, Article 68,
Article 69, and Article 78 of Company Law which governed that the Annual Report including
the supervisory report of the Board of Commissioners of the Company including Annual
Financial Statement that audited by a Public Accountant shall be approved and ratified by
an General Meeting of Shareholders (“GMS”) of the Company. In addition, the first agenda
isin accordance with Minister of State-Owned Enterprise (“SOE”) Regulation Number PER-
/MBU/03/2023 on Special Assignments and Corporate Social and Environmental
Responsibility of State-Owned Enterprises (“Minister SOE Regulation No.1/2023”), which
governs that the Financial Statement of PUMK and Report of the Social and Environmental
Responsibility Program shall be reported and integrated with the periodic (guarterly)
Report and Annual Report of the Company.

Second Agenda is held in accordance with Article 21 paragraph (2) of the Company's
Articles of Association in conjunction with Article 70 and Article 71 of Company Law that
reguires the use of net profit shall be determined by the GMS.

Third Agenda is held in accordance with Article 11 paragraph (19) of the Company's Articles
of Association in conjunction with Article 96 paragraph (1) of the Company Law and Article
14 paragraph (30) of the Company's Articles of Association in conjunction with Article 13
of Company Law which stipulates that the remuneration including salaries/honorarium,
facility and incentive, including bonuses (tatiem) for the latest financial year, for members
of Board of Directors and Board of Commissioners is determined by GMS.

Fourth Agenda is held in accordance with Article 21 paragraph (2) letter cof the Company's
Articles of Association in conjunction with Article 3 paragraph (1) and (2) of Financial
Services Authority Regulation Number 9 of 2023 on the Use of Public Accountant and
Public Accountant Office for Financial Business and Article 33 paragraph (3) of the Minister
SOE Regulation No.1/2023 and Article 32 paragraph (1) of the Minister of SOE Regulation
No.1/2023 that reguires companies to appoint a Public Accountant and/or Public
Accountant's Office to the Company's AGMS.

Fith Agenda is held to comply with the terms and reguirements of Minister of SOE
Regulation No. PER-2/MBU/03/2023 on Corporate Governance Guidelines and Significant
Corporate Activity of State-Owned Enterprises, which also pursuant to the Letter of PT
Mineral Industri Indonesia (Persero) Number: 108/E.DIRPPUJIII/2024 dated 19 March 2024.

Note:

1

The Company does not deliver a specific invitation to the Shareholders, this invitation is
valid as an official invitation to the Shareholders of the Company.

In accordance with Article 23 paragraph (2) of POJK No.15/2020 the Shareholders who are
entitled to attend the Meeting electronically are Shareholders of the Company whose names

10.

are recorded in the Register of Shareholders of the Company and/or owners of shares of
the Company's sub-securities account at PT Kustodian Sentral Efek Indonesia (“KSEI”) at
the close of Trading on the Indonesia Stock Exchange on Friday, 5 April 2024.

The participation of the Shareholders in the Meeting, may be conducted with the following
mechanisms:

a. Physical attendance at the Meeting: and
b. Attending the Meeting electronically via the eASY.KSEI application,

However, , the Company urges the Shareholders to register and attend their presence
electronically through the KSEI System (eASY.KSEI) at the link https://access.ksei.co.id/
provided by KSEI.

The Shareholders who attend in person electronically as mentioned in Note point 3 letter b
is local individual Shareholders whose shares are kept in the collective custody of KSEI.

To use the eASY.KSEI application, Shareholders can access the application through the
AKSes facility (https://access.ksei.co.id/).

Prior to determining participation in the Meeting, Shareholders must read the provisions
conveyed through this summons as well as other provisions related to the implementation
of the Meeting based on the authority determined by the Company.

For the Shareholders who will exercise their voting rights through the eASY.KSEI
application, they can inform of their presence or appoint their proxies, and/or submit their
vote through the eASY.KSEI application.

The deadline for submitting an electronic attendance declaration or electronic proxy (e-
proxy) and electronic voting through the eASY.KSEI application is no later than 12.00 WIB
(Indonesia Western Time) on 1 (one) business day prior to the Meeting date.

The Shareholders or their proxies who are physically present at the Meeting are reguired to
fillin the attendance register before entering the Meeting room physically by showing proof
of original identity or Shareholders who are legal entities are reguired to bring a copy of
the latest articles of association, to which is attached the deed containing the company's
management (Board of Directors and/or Board of Commissioners).

Shareholders who will provide a power of attorney electronically to the Meeting through
the eASY.KSEI application must take note of the following:

a. Registration Process
(i) Local individual Shareholders who have not provided a declaration of presence
or power of attorney through the eASY.KSEI application by the time limit
referred to in Note point 8 and wish to attend the Meeting electronically are
reguired to register attendance through the eASY.KSEI application on the date

of the Meeting until the registration period of the meeting is electronically
closed by the Company.

(ii) Local individual Shareholders who have provided a declaration of attendance
but have not cast a minimum vote for 1 (one) Meeting agenda item through the
@ASY.KSEI application until the deadline in Note point 8 and wish to attend the
Meeting electronically are reguired to register attendance through the
@ASY.KSEI application on the date of the Meeting until the registration period
of the Meeting is electronically closed by the Company.

iii) If those Shareholders who have given a power of attorney to the recipient of
the proxy provided by the Company (Independent Representative) or Individual
Representative have not cast a minimum vote for 1 (one) Meeting agenda item
through the eASY.KSEI application until the deadline referred to in Note point
8, then the proxies representing the Shareholders are reguired to register
attendance through the eASY.KSEI application on the date of the Meeting until
the electronic registration period for the Meeting is closed by the Company.

(iv) If the Shareholders have given a power of attorney to the
participant/Intermediary proxy (Custodian Bank or Securities Company) and
have cast their vote through the eASY.KSEI application up to the time limit
referred to in Note point 8, then the representative of the proxy who has been
registered in the eASY.KSEI application is reguired to register attendance in the
@ASY.KSEI application on the date of the Meeting until the electronic
registration period for the Meeting is closed by the Company.

(v) Shareholders or proxies who have given a declaration of attendance or given a
power of attorney to the proxy provided by the Company (Independent
Representative) or Individual Representative and have voted for at least 1 (one)
or all Meeting agenda items in the eASY.KSEI application no later than the time
limit referred to in Note point 8 are not reguired to register attendance
electronically in the eASY.KSEI application on the date of the Meeting. Share
ownership will be automatically calculated as the guorum of attendance and the
votes that have been cast will be automatically taken into account in the voting
of the Meeting.

(vi) Delay or failure in the electronic registration process as referred to in numbers
(W to (iv) for any reason will result in the Shareholders or their proxies being
unable to attend the Meeting electronically, and their share ownership not
counted as the guorum of attendance at the Meeting.

b. Process for Submitting @uestions and/or Opinions Electronically
(i) Shareholders or proxies have 3 (three) opportunities to submit guestions and/or
Oopinions in each discussion session per the agenda of the Meeting. @uestions
and/or opinions for the Meeting agenda can be submitted in writing by the
Shareholders or their proxies by using the chat feature in the 'Electronic

Opinions' column available on the E-Meeting Hall screen in the eASY.KSEI
application. Giving guestions and/or opinions can be done as long as the status
of the Meeting in the 'General Meeting Flow Text' column is "Discussion started
for agenda item no. L J".

(ii) Determination of the mechanism for conducting discussions for meeting agenda
items in writing through the E-Meeting Hall screen in the eASY.KSEI application
is the authority of each Company and this will be stated by the Company in the
Rules of Conduct for the Meeting through the eASY.KSEI application.

(iii) Proxies who are present electronically and will submit guestions and/or opinions
of their Shareholders during the discussion session for the agenda items of the
Meeting are reguired to write down the names of the Shareholders and the size
of their shareholdings followed by related guestions or opinions.

Cc. Voting Process
(i) The electronic voting process takes place through the eASY.KSEI application
using the E-Meeting Hall menu, and Live Broadcasting sub-menu.

(ii) Shareholders or proxies who attend alone or are represented by their proxies
but have not yet cast their votes on the agenda items of the Meeting as referred
to in Note point 10 letter a number i - iv, the Shareholders have the opportunity
to submit their vote during the voting period on The E-Meeting Hall screen
through the eASY.KSEI application opened by the Company. When the
electronic voting period per meeting agenda item begins, the system
automatically runs the voting time by counting down to a maximum of 5 (five)
minutes. During the electronic voting process, the status "Voting for agenda
item no I J has started" will be seen in the "General Meeting Flow Text' column.
If the Shareholders or their proxies do not vote for certain agenda items of the
Meeting until the status of the Meeting as shown in the 'General Meeting Flow
Text' column changes to "Voting for agenda item no I J has ended”, it will be
considered as voting to Abstain for the agenda item of the meeting concerned.

(iii) Voting time during the electronic voting process is the standard time set in the
@ASY.KSEI application. The Company may determine the time policy for direct
voting electronically per agenda item of the Meeting (with a maximum time of
5 (five) minutes per agenda item of the Meeting) and this will be stated in the
Rules of Conduct for the Meeting through the eASY.KSEI application.

d. Witnessing the AGMS Meeting
(i) Shareholders or their proxies who have been registered in the eASY.KSEI
application no later than the deadline referred toin Note point 8 can witness the
implementation of the ongoing Meeting via Webinar Zoom by accessing the
@ASY.KSEI menu, and the AGMS Impressions submenu located at the AKSes
facility (https://access.ksei.co.id/ «https://access.ksei.co.id/2 ).

1.

12.

13.

(ii) The AGMS has a capacity of up to 500 participants, where the attendance of
each participant will be determined on a first come first serve basis.
Shareholders or their proxies who do not have the opportunity to witness the
proceedings of the Meeting through the Onscreen AGMS are still considered
eligible to attend electronically and share ownership and voting choices are
taken into account at the Meeting, as long as they have been registered through
the eASY.KSEI application as stipulated in Note point 10 letter a number i -vi.

(iii) Shareholders or their proxies only witness the proceedings of the Meeting
through the AGMS but are not registered to attend electronically through the
@ASY.KSEI application in accordance with the provisions in Note point 10 letter
a number i-vi, which means that the presence of the Shareholders or their
proxies is considered invalid and will not be included in the calculation of the
Meeting attendance guorum.

(iv) Shareholders or their proxies who witness the proceedings of the Meeting
through the AGMS have a raise hand feature that can be used to ask guestions
and/or opinions during the discussion session per agenda item of the Meeting.
If the Company allows them to do so by activating the allow to talk feature, the
Shareholders or their proxies can submit guestions and/or opinions by speaking
directly. Determining the mechanism to conduct discussions per meeting
agenda item using thea/low to talk feature specified in the AGMS is the authority
of each Company and this will be stated by the Company in the Rules of Conduct
for the Meeting through the eASY.KSEI application.

(v) To get the best experience in using the eASY.KSEI application and/or the
Onscreen AGMS, Shareholders or their proxies are advised to use the Mozilla
Firefox browser.

In the event that the Shareholders are unable to access the KSEI System (eASY.KSEI) at the
link https://access.ksei.co.id/, they can download the power of attorney located on the
Company's website www.ptba.co.id to grant a power of attorney and cast a vote in the
Meeting.

Shareholders who have given a power of attorney in Note point 11 above, can submit
guestions regarding the agenda via email to the Company corsec@bukitasam.co.id with a
copy to DM@datindo.com and the guestions will be presented at the Meeting by the Proxy
and recorded in the Minutes of the Meeting prepared by the Notary, and the answers to
these guestions will be submitted via email to the Shareholders no later than 3 (three)
working days after the Meeting.

The Notary, assisted by the Securities Administration Bureau, will check and count the votes
for each agenda item of the Meeting for each meeting decision made on the said agenda
item, including those based on the votes submitted by the Shareholders through eASY.KSEI
as referred to in Note point 11 above, as well as those submitted at the Meeting.

14.

15.

16.

Shareholders or their Proxies must comply with and pass the security protocols that apply
in the Meeting venue. For safety of all Parties, the Company may prohibit eligible
Shareholders or their proxies from attending/entering the building area or be from being in
the Meeting room where the Meeting is held in the event that the Shareholders or their
proxies do not comply with the security protocols as reguired above, as wellas if there are
certain conditions that the Company considers necessary to carry out in applying order
protocols.

The Company informs all Shareholders of the Company the following matters:

a) The Company will not provide hardcopy materials, souvenirs, food and drinks.

a. The Company informs all concerned that meeting materials are available on the
Company's website, www.ptba.co.id, from the date of this Meeting Invitation until the
date of the Meeting, provided that the curriculum vitae of the candidates for the
management of the Company to be appointed will be available no later than the time
of the Meeting as stipulated in Minister of SOE Regulation Number PER-
3/MBU/03/2023 on the Oorganizational Composition and Human Resources of SOE.

b) The Company will repost if there are changes and/or additions to information related
to the Meeting procedure.

To ensure that arrangements for the Meeting proceed in an orderly manner, the
Shareholders or their legal proxies who will be physically present at the Meeting are kindly
reguested to be at the Meeting venue at least 1 (one) hour before the Meeting begins.

Jakarta, 16 April 2024
Board of Directors
PT Bukit Asam Tbk